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HomeMy WebLinkAboutFinance 10-08-1999 i AMENDED ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, October 8, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Wednesday, November 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Finish Budget Review 2. Clerk of Court Office Manager Position 3. Circuit Court Memorandum NEW BUSINESS: 1. Review of Vouchers 2. Interim Administrative Coordinator's Report 3. Finance Director's Report 4. County Clerk A. Safety and Security Report 5. Corporation Counsel Report A. Report on County Owned Land in Town of Star Prairie (Flume Repair) B. Incinerator Report 6. Computer Systems Operations *7. Hiring of COPS Grant Positions - Sheriff Hillstead *8. Contingency Fund Request for Computer Licensing Fees CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 9/30/99, 10/06/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS L ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, October 8, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Wednesday, November 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Finish Budget Review 2. Clerk of Court Office Manager Position 3. Circuit Court Memorandum NEW BUSINESS: 1. Review of Vouchers 2. Interim Administrative Coordinator's Report 3. Finance Director's Report 4. County Clerk A. Safety and Security Report 5. Corporation Counsel Report A. Report on County Owned Land in Town of Star Prairie (Flume Repair) B. Incinerator Report 6. Computer Systems Operations CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 9/30/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS Corrected Health & Human Services Added FINANCE COMMITTEE BUDGET HEARING September 28 and 29, 1999 meeting called to order by Chair Brown at 8:35 a.m. Members ~I present: Robert Boche, Tom Dorsey, Herb Giese, Don Brown. Tom O'Connell arrived at 9:05 a.m. Staff present: Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Next regular meeting is Friday, October 8, 8:30 a.m. Unfinished budget review items will be addressed at this meeting. Committee agreed to vote only on changes made and not to vote to adopt every budget. Committee reserves the right to revisit anv budget during the review process Changes included in the minutes do not reflect liabilitv insurance adjustments See attached page for final totals Motion by Giese, 2nd by Dorsey to adopt the agenda. Carried. Motion by Dorsey, 2nd by Boche to approve the September 8 minutes. Carried. Vouchers: Giese had reviewed the September vouchers and found them to be in order. Motion by Dorsey, 2nd by Boche to approve.. Carried. Circuit Court: Judge Needham and Kelli Calleja present. Discussion on 1/2 time judicial assistant for scheduling court cases. The workload has increased 50% now that we have three judges. Some traffic cases are taking 9 to 12 months to schedule. More help is needed during regular working hours. Dorsey noted that .050 of gross wages is too low for the staff development line item. In smaller departments one conference can use all the amount allotted. Judge Needham offered to reduce $5,000 from Other Professional Services (219). Motion by Boche, 2nd by Brown to reduce line item 219 by $5,000. Carried. (Later Judge Needham sent a note saying he discovered this reduction would not allow for the increase in the Law Clerk's salary. He requested this line item be adjusted to $35,500. No action was taken at these hearings but will be addressed on October 8.) Discussion on new office furniture. It was agreed to add some new furniture each year. Motion by Dorsey, 2nd by Boche to reduce 813 by $1500. Carried. 1 Fair Board: Fair President Dick Sullwold and Board member Greg Warner present. Chair Brown thought county request would go down with the acquisition of more land and increased revenues. Warner said the cost of house repair and moving events to this new area were higher than expected. Motion by Boche, 2nd by Brown to leave the County allocation at $36,000, the same as 1999. Carried. Brown commended the Fair Board for their fine efforts. Computer Services: Supr. Horne and Director Kathryn Beutel present. Brown thanked Beutel for clear and concise budget. Beutel said money was included for licensing fees for the HP3000 which will be needed the first quarter of 2000. Horne commented it sometimes is necessary to hire outside people for consultants. Brown thanked Kathryn for all her good efforts in the Computer Services Dept. O'Connell reported Kathryn has agreed to stay until a new director is hired and work with that person for a short time. Law Enforcement Budget: No changes. Beutel thanked Finance Committee for their support of the new law enforcement program. County Board: No changes. Committees and Commissions: No changes. Legal Notice: No changes. Medical Examiner: No changes. - Administrative Coordinator: No changes. County Clerk: No changes. Elections: Large increase due to Presidential election in 2000. No changes. Personnel: Director Deb Kathan present. Kathan explained the Program Development line item was for the employee picnics and for a training session to focus on timely topics and employee appreciation banquet. Recruitment: Kathan said this has been an expensive year and cost of advertising is up 150. Finance Dept.: Chair Brown thanked Loney for his good work as Finance Director. A new copy machine for central copy room is included in this budget. If the present machine fails before the end of the year, efforts will be made to replace it. No changes. 2 j Emergency Government: Director Jack Colvard present. Operations budget held the same; SARA program has budget request for new computer which will be paid by an 80% state and 2001 county grant. Present one is not Y2K compatible. No changes. Emergency Communications: Supr. Mehls and Vice Chair Jacobson and Director Bruce Brantner present. No changes except no decision on purchase of Command Post/Communications van. Public Protection: Present were Sheriff Hillstead, Chief Deputy Ron Volkert, Administrative Assistant Mary Martell, District Attorney Eric Johnson and Office Manager Deb Staberg, Victim Witness Coordinator Ann Gustafson, Chief Jailer Karen Humphrey, and Supr. Speer and Supr. Mehls. New Command Post/Communication Van: Budget request is for a Winnebago van costing $89,725. Other bids have been received for $95,385, $95,000 and $130,000 to $145,000. Giese asked if a mobile home type vehicle was needed or would a 30 foot trailer pulled by a pick-up be an option. Mehls replied a trailer is not mobile and cost would be $30,000 for a trailer plus cost of a pick-up. Sheriff agreed the present van needs to be replaced but would have limited use by the Sheriff's Dept. Colvard said present van is 20 years old and not meeting the needs since it is only a communication van and not a command post. It was recently used for a hazardous spill by I-94 and there was not much space to accommodate emergency personnel. ' Brown asked about a compromise using both tax payer money and a drug revenue fund. Sheriff said the confiscated assets fund maybe could be used. He will check the regulations and report back. Mehls said there is no Federal grant money available. Sheriff's Department: Chair Brown asked if overtime should be reduced by 25 to 30o with the addition of three patrol officers. Sheriff said there will be less over time shifts but have to include overtime for the three new officers. Brown will check on price of gas by direct tanker delivery. The snowmobile patrol will be reimbursed from DNR and the water patrol hours have been increased. Washington County is complaining our County is not patrolling their share of hours. Jail: Humphrey explained the $20,300 increase in medical charges for the jail. The Jail Nurse will be added for one more day, money is included for a mental health psychiatrist because the mental health therapist cannot prescribe medication. Humphrey was asked to give more detail on the medical budget. 3 Health and Human Services has agreed to administer the juvenile boarding fees and bill parents for costs if court ordered. The jail cannot do billing for this. Total of $30,000 should be transferred from Jail budget to Health and Human Services. Discussion on Jail Sergeants. Chart was showing positions used in other County jails. Brown asked if a compromise could be .reached on adding two Sergeants rather than four or having lead workers rather than Sergeants. Both Hillstead and Humphrey do not want lead workers because of what goes on in the jail and type of organization the jail is. No changes at this time. Child Support: Director Lynn Holmes and Supr. Speer present. Discussion on cost of new security window and bid of $1624. Chair thought cost was too high and asked for more bids. Motion by Brown, 2nd by Boche to change the security window cost to $500 and remove $1124. Carried. O'Connell voted no. Giese suggested asking Maintenance for bids on all security projects for Child Support, District Attorney and Clerk of Court. Supr. Speer said the Child Support agency has collections of $3.5 million. Brown thanked Holmes for the clear, concise budgeting. Victim Witness: Gustafson said publishing and printing increased due to required printing of two new brochures on victims' rights. No changes. District Attorney: Johnson said the reason for the increase was the new secretarial position. Discussion on cost of shelving for remote storage. Staberg said the shipping costs are 350 of order or $695 for shelving to be ordered. Committee suggested checking other sources and also check for lower costs on the security window. No changes. Health and Human Services: H&HS Board Chair Robert Stephens, committee members Suprs. Horne and Dowd; H&HS Director John Borup; and Nursing Home Director Carolyn Krieger present. Chair Brown read a letter from Health and Human Services Board saying all wage increases and health insurance increases should be paid by the County General Fund. The present block grant will not be sufficient. Prior year carry-over was $503,621 but with the health insurance increase the carry-over is now $461,177. Wage and benefit increases based on 311 are $77,638 for the Nursing Home and $157,791 for Health and Human Services. Stephens requested $235,429 be placed in the Contingency Fund for these increases. Brown said if the block grant does not cover increased wages and health insurance, the Contingency Fund will cover these. 4 Committee recessed at 4:30 pm. SESSION II September 29, 1999 Meeting called to order by Chair Brown at 8:35 a.m. All members resent: Don Brown Tom Dorsey, Herb Giese, Robert Boche and Tom O'Connell. Planning, Zoning and Parks: Director Dave Fodroczi, Suprs. Raymond and Hense present. Fodroczi noted budget was increased due to printing the new County Development Management Plan. Line item 813 for new office furniture discussed. Fodroczi explained this department did not get new furniture when we moved and much of it is quite old. Brown suggested spreading the cost over three years. Motion by Boche, 2nd by Brown to take $4745 out of new furniture and leave $8000. O'Connell said employees should have good equipment with which to work. No other changes. Real Property: No changes. Regional Planning: No changes. Recycling: No changes. Hazardous Waste: No changes. Land Records: This budget is mostly reimbursed through recording fees. No changes. Zoning: Administrator Steve Fisher and Supr. Raymond present. Fisher said Zoning software is not Y2K compliant. Discussion on carry over from this year. Committee agreed to use $27,000 from 1999 for permit software. Motion by Boche, 2nd by Brown to remove $2,000 from software line item. Carried. Register of Deeds: Kay Walsh indicated the increase in computer maintenance fund was due to the addition of 11 computers. No changes. Chair Brown said the expansion of office space would be addressed at a regular Finance meeting along with Public Protection and Planning, Zoning and Parks Committee members. Library Allocation: Deer Park Librarian Kathy Setter said Act 150 changes the method of library allocation based on rural circulation. Some libraries will get less and others more than 5 the present allocation system. Committee will discuss further before the March County Board session. Clerk Nelson thanked Setter and the other librarians for writing the required Library Plan. Wildwood Trail: Parks Director Joe Grant and Vice Chair Jacobson present. The request is up $10,000. Grant said a $35,000 grant has been applied for to use for a bridge and trail resurfacing. It won't be known until sometime in October if the grant is approved. Jacobson said if this budget is approved, the work will be finished in one year. The $35,000 will be left until the State Budget is settled and will be discussed further at the October County Board budget session. County Planner Ellen Denzer reported a group of students at UW- River Falls is working on making the trail more visible by additional signage and adding amenities such as picnic tables and benches. Parks--Perch Lake: Supr. Raymond, Joe Grant, Ellen Denier, Donna Seim and Mark Vanasse present. Raymond noted not all of the money allocated for Homestead Park will be used. $100,000 of the $250,000 will be spent if the Highway Dept. can do some road work in December. The net levy request is $195,000. Denzer said $400,000 in grants have been applied for which have DNR staff approval but State Budget must be set first. Raymond commended Denzer on her work. Grant said the park is expected to open in 2001. Donna Seim, President of a citizens group, Friends of Perch Lake said this group coordinates fund raising for the park. Mark Vanasse said money is donated from foundations and personal donations. Glen Hills Park: Supr. Hense and Joe Grant present. Discussion on lawn mower trade in for $3,000 each for diesel mower. Hense said bids were received from John Deere and Ford and the best bid was the Ford diesel mower. If you were trading gas to gas, cost would be $4000 to $4500. The heated shop request was $80,000. Motion by Giese, 2°d by Dorsey to fund this over two years and reduce this year's request to $35,000. Carried. The preliminary bid for a trailer to haul the tractor and mower is $7200. Committee will address at October 8th meeting. Economic Development: Director Bill Rubin and Economic Development Corp. President Mark Pendergast present. Pendergast said Rubin has done well in raising private sector funding and Brown commended Rubin for his good work. Discussion on County providing office space, heat, electricity for in-kind services 6 and County allocation lowering as private sector funding increases. Motion by Brown, 2nd by Boche to make County allocation the same as last year at $37,635. Boche was excused at 12:00 noon. Following more discussion, roll call vote: Brown, yes; Dorsey, yes;.,O'Connell, yes and Giese, no. Motion carried. Sheriff's and Jail Budget: Discussion on the confiscated assets fund and possible use to.help purchase new command post/communication van. Sheriff said a vehicle purchase must have exclusive law enforcement use. Brown asked if this fund could be applied to a vehicle purchase in the Sheriff's dept. Sheriff said money cannot be taken from confiscated assets in place of .the budget process. Some money could possibly be used to equip'°the van if the County did not have enough funds. Timmerman referred to the Guide on Use of Confiscated Assets and it is limited to patrol or surveillance vehicles. He also noted it could be used for a patrol vehicle if the County cannot budget for this vehicle. Sheriff said the money is already in the law enforcement budgeted items so it is not permissible to use the asset fund. Chief Jailer Humphrey agreed to reduce the Jail Medical budget. Motion by Giese, 2nd by O'Connell to reduce the Jail Medical by $9820. Carried. The Sheriff will take another look at the Department budget. - LW-Extension: Suprs. Jensen and Berenschot present. Office Chair Kim Reaman said the new equipment budget increased due to requests for a new printer and a digital duplicator which makes faster, less expensive copies than a regular copy machine. No changes. Land and Water Conservation: County Conservationist Chuck Christenson noted a mistake in budgeting for Kinnickinnic Watershed secretary. Remove $33,019. Christenson requested 800 hours for summer positions. Motion by O'Connell, 2nd by Giese to add $4,075 for summer positions making a total of $6,520 in the budget. Carried. Motion by Giese, 2nd by O'Connell to remove $3,915 for rent of offices. Carried. The block grant levy level is $183,302. Surplus funds of $21,820 will be applied. Christenson will be retiring and O'Connell thanked him for all his years of budgeting. 7 Meeting turned over to Tom O'Connell while Chair Brown was called away. Highway Dept.: Highway Commissioner Dan Fedderly stated a zero increase in the levy limit and there is a $117,665 carry over. The County levy is $2,865,480. Further discussion and questions. Budget review adjourned at 4:30 p.m. Remaining departments and unfinished budget items will be reviewed at the October 8" regular Finance meeting. i Thomas O'Connell, Secretary 8 FINANCE COMMITTEE Regular Meeting and Budget Review October 8, 1999 Meeting called to order by Chair Brown at 8:40 a.m. Members present: Don Brown, Herb Giese, Tom Dorsey and Tom O'Connell. Absent and excused--Robert Boche. Staff Present: Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Motion by O'Connell, 2nd by Giese to adopt the agenda. Carried. Budget review minutes will be approved at November meeting. Next meeting scheduled for November 10th and a special meeting will be held prior to County Board on October 26. Corporation Counsel Report: County Owned Land Flume Repair: Supr. Jensen and Project Manager Pete Kling present. Timmerman said when NSP deeded this property to the county, NSP retained ownership of the structure. The county has no legal responsibility to repair the flume. He recommended the deed be given to an interested party who wants to take care of the pond. Kling said the flume is failing miserably the soil around the flume is eroding. He would like to approach the Lake District, Willow River or Star Prairie Rod and Gun clubs to explore interest in repairing the flume. Chair Brown said if the County does not own this structure, taxpayer dollars should not be used. Brown said Timmerman should be the contact person for the county and Kling should not negotiate for the County but rather work with Timmerman. Supr. Jensen said Lake groups come to Kling for help and advice. Incinerator Report: Timmerman said all structures are down and project should be completed in two weeks. The foundation and septic system remain on the property. The proceeds will be added and the County paid their share per the agreement with Bill Slowe from Weldex. Vouchers: Dorsey had reviewed and found no problems. Motion by Giese, 2nd by Dorsey to approve the October vouchers. Carried. Interim Administrative Coordinator: Don Brown has been appointed as the interim coordinator by County Board Chair Dorsey. Brown said this has been an interesting two weeks and the union negotiation session went well. If the Governor puts a 5 week moratorium on the sales tax, the County would suffer along with losing shared revenues. His office door is always open for ideas and he has the access and ability to make changes. 1 Dorsey outlined the rehiring process--applications are being taken until October 29, screening and interviews during November, hire in December and with a start date in January. Finance Director: Loney is working with Departments to complete the 2000 budget. Budget books will be ready one week prior to the Board meeting. County Clerk: Nelson asked Finance members for any ideas on security issues. Committee recommended posting signs notifying people a video camera is in use. Also Safety and Security Committee should further investigate decorative barriers by the front entrance. Computer Systems Operation: Supr. Horne had requested a discussion on computer systems but was not present. Contingency Fund Transfer for Computer Licenses: Supr. Speer, Sheriff Hillstead, Chief Deputy Ron Volkert, Officer Tom Belongia and Chief Jailer Karen Humphrey and Computer Services Director Kathryn Beutel present. Beutel explained 30 licenses were requested last year but request was cut to 20 which means some users are getting cut off now. Belongia said 30 licenses are needed but 40 would be better. Sheriff said there are two separate requests--Jail and Sheriff's Dept. To increase from 20 to 30 for the Sheriff and 5 to 10 in the jail the cost would be $43,699.10. The cost has increased 61%. The present balance in the Contingency Fund is $122,000.- Beutel is trying to get a better price from the company but has not received any correspondence back. Motion by O'Connell, 2nd by Dorsey to approve up to $43,699.10 from Contingency Fund and further negotiate the price. Carried. Hiring COPS Grant Positions: Sheriff Hillstead explained the COPS grant runs from July 1999 to July 2002. Costs to hire from November 1 to December 31 would be $37,766 for one position and $75,532 for two. These should be hired soon because we are losing some months of payment for grant money. 75% of these funds would be replaced after January 1" Timmerman did not believe these positions would fall into the exception of the hiring freeze resolution. Discussion on using 25o from the Confiscated Assets Fund and the County floating the remaining costs until the money is reimbursed. Sheriff Hillstead agreed to this concept. Motion by O'Connell, 2nd by Giese to approve advancing the 75% funding amount from the COPS grant for two COPS positions out of 2 I the County fund until the grant amount is received and used to reimburse the County fund. This is contingent upon Public Protection Committee approval. Carried. Sheriff Hillstead offered to reduce overtime by five hours each for patrol officers, investigators and court officer. Motion by Giese, 2nd by Dorsey to approve removal of $9,852 for overtime in the Sheriff's budget. Carried. Discussion on used vehicle sales, trade-ins and purchase of new patrol cars. More money was requested for trade in of unmarked cars than last year. Hillstead said trade-in value depends on shape and mileage of car. Volkert said the State pricing of squad cars is not set yet but he was told by Capitol Ford to budget about $21,000. Brown said the cost last year was $20,100 which is $6300 less than was budgeted for seven squads this year. Hillstead noted the department got a better deal from Glenwood City Ford than the State pricing but doesn't know if they will do it again this year. Motion by Brown, 2nd by Giese to remove $5,000 from new vehicle purchase. Carried. Hillstead and Volkert are to make every effort to get lowest price but if they can't meet the budgeted amount, request more dollars from the Finance Committee. Discussion on budgeted $2100 for vinyl flooring for the lunch room in the Sheriff's Dept. Supr. Speer said more consistency is needed for building maintenance. Motion by Giese, 2nd by O'Connell to remove $2100 from Sheriff's budget for flooring. Carried. This should be in the Maintenance budget. Jail Sercreants: Dorsey said four sergeants is a lot of supervision. Motion by Dorsey, 2nd by Giese to approve one sergeant this year. Carried. Sheriff Hillstead said this will give us a start and the position can be evaluated. Per Diem Increase: Chair Brown reported a message from Administrative Committee Chair Daryl Standafer saying a resolution will be presented to County Board regarding increase in per diems for Supervisors from $40 to $60 per day and $25 to $30 for an extra night meeting. If approved, this would affect the County Board and Committees and Commissions budgets. Maintenance: Facilities Manager Ralph Robole present. Chair Brown did not like the practice of individual departments budgeting for maintenance items. Some areas get reimbursed so these maintenance items should be left in their budgets-- example Child Support. Concensus of Finance is Maintenance Dept. get bids for other departments. Robole agreed. 3 Discussion on mileage paid to maintenance personnel from Ag. Center to Hudson. Personnel Director Deb Kathan was asked to clarify the travel policy. She said an employee is assigned to a work site. If they are asked to go to another location, the lesser mileage is used from either home to location to work site or from work site to location and back. O'Connell, Kathan and Timmerman are to review travel policy and make it easier to understand. Committee looked at the carpet in the Sheriff's lunch room and agreed the carpet did not need replacing at this time. Auditing: O'Connell reported the Administration Committee recommended the Audit and Health Insurance be put out on bids. Timmerman said this is not legally required but is good public policy. No changes. Special Accounting, Judgement and Losses, Unemployment, Prior Years Service, Sundry Unclassified, ETN, Debt Serivice and Assessment and Tax Roll: No changes. WESTCAP: Requested $2500--the same as last year. No changes. ITBEC: Discussion on request for $4300 and the value of ITBEC to our County citizens. Motion by Brown, 2nd by O'Connell to remove the entire amount of $4300. Roll call: Brown, yes; O'Connell, yes; Giese, yes; Dorsey, no. Motion carried. Treasurer: No changes. Corporation Counsel: Timmerman offered to reduce the legal expenses by $3875. If a case comes up that needs outside legal counsel, he will present the issue to Finance. Motion by Giese, 2nd by Dorsey to remove $3875 from Legal Expenses. Carried. Motion by Dorsey, 2nd by Giese to remove $1700 from New Equipment. Timmerman said he did not need the shelving included with the work station. Carried. Planning Dept.: Further discussion on the work stations requested for three offices. Motion by Giese, 2nd by Dorsey to increase this line item by $745 to $8,745 to place work stations in rooms 1213 and 1214. Carried. Veterans' Service and Veterans' Relief: No changes. Department on Aging: Director Sandy Gehrmann and Assistant Director Barb Blaisdell present. Gehrmann explained this department was given a block grant for 1996 of $91,490 which has not changed over the years. In 1998 and 1999 the Department received $15,000 each year when the Western WI Area Agency 4 disbanded. That funding is no longer available. Grants can be requested for new initiatives but not for existing programs. I, The department has done some fundraising but this takes a lot of time. Volunteers have contributed 13,792 hours this year worth $83,166 and the department has saved $415,830 from volunteer hours over the past four years. The Medical Transport van was low on funds and ran out until donations came in. The Faith In Action program coordinates volunteer drivers using their own vehicles to help with chemo treatments, dialysis and cardiac rehabilitation. The 2000 budget includes $15,293 to cover the increase in health insurance and $1543 for budget shortfall for a total of $15,293. No changes. Clerk of Court Budget and Office Manager Position: Lori Meyer Frascht present. Frascht said the county agreed to a union office manager position at pay range 6 but the union rejected this proposal. Motion by Dorsey, 2nd by O'Connell to approve filling the First Deputy union position which exists on the organizational chart. Carried. Frascht said more court appointed counsel is being used because the qualifications for obtaining a public defender are more strict. The defendant is usually ordered to repay the court appointed counsel cost but this is done in monthly payments. She has separated this item from other professional services to make reporting to the State easier. Other professional services increased due to more psychological evaluations ordered and increased use of interpreters for court cases. Money is budgeted for strike locks, security window and remote storage shelves which should now be in the maintenance budget. Chair Brown has contacted a person who is interested in bidding on the security windows for Child Support, District Attorney and Clerk of Court. Motion by Giese, 2nd by Dorsey to remove $2800 for security window, $1230 for strike locks and $1000 for storage shelves from Clerk of Court budget. Carried. The $1230 and $1000 was placed in Maintenance budget and the security window was done later. Storage Shelves and Security Windows: Motion by O'Connell, 2nd by to increase maintenance budget by $4,081 for security windows in the District Attorney and Clerk of Court. Motion by O'Connell, 2nd by Dorsey to add $3,375 to maintenance for shelving in remote storage for Finance and District Attorney. (Clerk of Court was done earlier.) Carried. Motion by Dorsey, 5 2nd by Giese to put $1,083 in Child Support budget for security window. Carried. Command Post/Communication Van: Brown and Dorsey had checked present van and equipment and found it is not sufficient. A reliable vehicle is needed to hold our equipment. Supr. Speer supports the new van but maybe a unit that is less expensive. Committee agreed to have Brown check further on what is available possibly something in a smaller size such a 26 foot. Memo from Judge Needham: Earlier in the budget process Judge Needham made an error in reducing the Professional Services budget. He requested restoring $1500 to this line item and reducing the office supply line item by $750. Motion by Dorsey, 2nd by O'Connell to restore $1500 to line item 219 and reduce 319 by $750. Carried. Brown said County Board and Commission and Committee budget would have to be adjusted if the per diem is increased. He thanked everyone including committee members, staff, and Supervisors for their contributions to the budget process. Budget Summary: Loney said the present budget meets the levy goal of $11,941,171 with a Contingency Fund of $712,896. Potential demands on the Contingency Fund are: Child Support $ 1,095 for a FAX if needed WCA Tobacco Litigation 4,170 Wages H&HS 157,791 Nursing Home 77,638 General County 288,820 True Contingency 250,000 779,514 Brown would like more than $250,000 for actual contingencies. O'Connell thanked Brown and Loney for all their budget work. Brown complimented Loney on his efforts for the 2000 budget. Mahomas adjourn by O'Connell. Meeting adjourned at 3:40 p.m. XCiConnellSecr tary. 6 ACTIONS of the ST. CROIX COUNTY FINANCE COMMITTEE REGARDING 2000 BUDGET REQUESTS Tuesday, September 28, 1999 i 1. Circuit Court, Dept. #6: Line item #219, page #6-4 Reduce to $34,000 $ -5,000 Line item #813 Reduce to $3,013 -1,500 Liability Insurance line #518 decreases by -65 Total $ -6,565 2. Fairgrounds Maintenance, Dept. #95: Line item #790, page #95-1 Reduce to $36,000 $ -1,500 3. Computer Services, Dept. #22: Line item #249, under Administration Increase by $ +5,664 Liability Insurance line #518 increases by +57 Total $ +5,721 4. Sheriff, Dept. #65: Move a total of $57,760 from the Sheriff's budget to Polk/St. Croix Drug Program. 5. Jail, Dept. #78: Line item #219, page 478-4 Reduce by $ -30,000 Liability Insurance line #518 decreases by -300 Total $ 3x.300 6. Child Support, Dept. #88: Line item #813, page 488-12 Reduce the security window to $500 $ -1,124 Liability Insurance line #518 increases by - 11 Total $ -1,135 Wednesday, September 29, 1999 1. Planning, Dept. #47: Line item #813, page #47-6 Reduce the furniture to $8,000 $ -4,745 Liability Insurance line #518 reduces by -47 Total $ -4,792 2. Zoning, Dept. #45: Line item #814, page #45-13 Reduce software by $2,000 $ -2,000 Allow the Department to carry $27,000 from 1999 to the 2000 budget at this Line item for the acquisition of permit software, a total of $70,000 Liability Insurance Line #518 reduces by -20 Total $ -2,020 3. Parks: Line item 4823, page #1I-15 Reduce budget for the heat shop to $35,000 $45,000 This $35,000 would then be carried to 2001 for construction of the facility at that time. Liability Insurance line #518 reduces by -450 Total $45,450 4. Economic Development, Dept. #96: Line item #790, page #96-2 Reduce to 1999 level of $37,635 $ -1,505 5. Jail, Dept. #78: Line item #211, page #78-4 Reduce to $91,660 $ -9,820 Liability Insurance line #518 reduces by -98 Total $ -9,918 6. Land & Water Conservation: Reduce total expenditures to reach a block grant levy level of $183,302 $-32,859 Apply surplus funds in the amount of 21,820 Friday, October 8th 1. Sheriffs Dept., #65: Reduce overtime for officers, line item #112 reduces by $ -9,852 Line item #811, page #65-16 Reduce this line item by a total of -5,000 Line item #813, page #65-16 Delete vinyl flooring for the lunch room -2,100 Line item #518, Liability Insurance, decreases by -170 Total $-17,122 2. Jail, Dept. #78: Add costs for 1 jail sergeant's position $+5,300 3. ITBEC, Dept. #94:- Delete contribution request $ -4,300 4. Corporation Counsel, Dept. #38: Line item #212, page #38-4 Reduce by $3,875, leaving $1,000 $ -3,875 Line item #813, page #38-6 Reduce by $1,700, leaving $4,100 -1,700 Line item #518, Liability Insurance, reduces by -56 Total $ -5,631 5. Planning, Dept. #47: Line item #813, page #47-6 Increase by $745 to $8,745 $ +745 Line item #518, Liability Insurance, increases by +7 Total $ +752 6. Clerk of Court, Dept. #7: Line item #813, page #7-7 Transfer storage shelving ($1,000) to Maintenance $-1,000 Line item #813, page #7-7 Transfer security window ($2,800) to Maintenance -2,800 Line item #813, page #7-7 Transfer 2 strike locks ($1,230) to Maintenance -1,230 Line item #518, Liability Insurance, decreases by -50 Total $ -5,080 7. District Attorney, Dept. #34: Line item #813, page #34-7 Transfer storage shelving ($2,681) to Maintenance $-2,681 Line item #813, page #34-7 Transfer security window, etc. ($3,322) to Maintenance -3,322 Line item #518, Liability Insurance, decreases by -60 Total $ -6,063 8. Finance, Dept. #26: Line item #813, page #26-5 Transfer storage shelving ($694) to Maintenance $ -694 Line item #518, Liability Insurance, decreases by -7 Total 01 $ -701 9. Maintenance, Dept. #51: Line item #813, page 451-19 Transfer of storage shelving as noted above ($1,000 + $2,681 + $694) $+4,375 Line item #813, page #51-19 Transfer of security items as noted above @ 2/3: ($2,800 + $3,322 = $6,122 X 2/3 ) --+4,081 Line item #518, Liability Insurance, increases by +85 Total $+8,481 10. Circuit Court, Dept. #6: Line item #219, page #64 Increase by $+1,500 Line item #319, page #6-6 Decrease by -750 Line item #518, Liability Insurance, increases by +7 Total $ +757