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Home My WebLink AboutFinance 11-10-1999 _ I ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Wednesday, November 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Friday, December 10, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS: 1. Review of Vouchers 2. Interim Administrative Coordinator's Report 3. Finance Director's Report A. 2000 Budget Update 4. County Clerk A. Safety and Security Report 5. Corporation Counsel Report A. Cedar Creek Flume 6. Y2K Committee Budget - Chuck Mehls 9:00 A.M. 7. Glen Hills Structure #2 - Mickey Brettingen 9:30 A.M. 8. Contingency Fund Request for Wage Study CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: 10/28/99 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS i FINANCE COMMITTEE Regular Meeting November 10, 1999 Meeting called to order by Chair Brown at 8:30 a.m. Members present: Don Brown, Tom Dorsey, Robert Boche, Herb Giese and Tom O'Connell. Staff present: Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Speer, Berenschot, Mehls and Judy Wiff from the media. Motion by O'Connell, 2nd by Boche to adopt the amended agenda by removing the item on funding for a wage study as requested by Giese. The Personnel Committee wishes to re-address this issue. Motion carried. Next meeting scheduled for December 10. Motion by Dorsey, 2nd by O'Connell to adopt the minutes of September 28, 29, October 8 and and 26. Carried. Vouchers: Dorsey had reviewed the bills prior to the meeting and moved approval, 2nd by Giese. Carried. Finance Director: Rich Loney reported the apportionment sheets had been sent to the municipalities. The mill rate for the year 2000 is $3.58 compared to $4.05 in 1999 which is approximately a 10% reduction. Regarding the transfer of the 1999 Contingency Fund balance to the 2000 budget, Loney said no motion was made during the budget process. Normal procedure has been to return this money to the General Fund. Chair Brown said action would be taken later when the amount remaining will be known. Loney said many departments will overspend their 1999 budget due to increased health insurance costs. It is too early to tell how the insurance fund is recovering, but Loney will give quarterly reports to the Finance Committee. County Clerk: Sue Nelson said the Safety and Security Committee discussed decorative barriers by the front and side entrances but did not believe it feasible to install them due to the large number needed. No decision was reached on posting signs regarding use of a camera. Committee will revisit the issue. Dog Damage Claim: Motion by Boche, 2nd by Dorsey to approve $260 claim for loss of a steer by Norman Hagen, Town of Glenwood. Carried. Corporation Counsel: Greg Timmerman hoped the ownership issue of the flume on Cedar Creek would be solved this week. DNR has discovered NSP does not own the land under the flume. The dam is 1 located on the Charles Nutzman property. Previously these were considered to be one structure. According to DNR the County does own the land and Timmerman is seeking more information. Supr. Berenschot commented the Star Prairie Sportsmen Club has an interest in and would be responsible for this area. Timmerman will view the area and provide a sketch for committee members. Y2K Committee Budget: Chuck Mehls, Chair of Y2K committee explained the Emergency Operations Center plan for the Y2K event. The chain of command was outlined with Jack Colvard, Emergency Government Director, as chief in command. Mehls requested a member of Finance be present the night of December 31. Dorsey plans to be there and O'Connell volunteered as an alternate. The EOC will be set up Friday noon on December 31 and remain up until Monday noon. Staffing will be present from 9:00 pm., Dec. 31 to 3:00 am. on Jan. 1. Mehls said the biggest concerns are power and communications. Some municipalities are setting up EOC units also. Mehls outlined the Contingency Planning including Reaction Force, Emergency Operation Center and Patrol Division. The funding request of $1,016.24 includes money for RACES (Amateur Radio people), mileage, postage, food and refreshments and unanticipated expenses. The over time costs for Sheriff's and Computer Services Departments will be paid from their 2000 budget. Motion by Boche, 2nd by Giese to allow $1,020 for the Y2K committee. Carried. Interim Administrative Coordinator: Don Brown said he took this position to keep continuity especially in the budget and negotiations process. He believes things are going very well and noted the 2000 budget is a success with a loo reduction in the mill rate. Dorsey said in regard to filling the Administrative Coordinator position, the Screening Committee is scheduled for Nov. 11 and 12 and interviews will be held the first week in December. Glen Hills Structure #2: Supr. Berenschot, Mickey and Darren Brettingen were present. Chair Brown read a letter from Ms. Brettingen in which she gave the history of her house and property. In 1996 she was granted a sanitary permit by the County Zoning Office and a building permit from the Town of Glenwood. A double wide home was placed on the property. Shortly after, Bob Heise from the Land and Water Conservation office informed her the home should not have been placed there. A moratorium was placed on this area to not allow any more building permits being issued. In discussion Brettingens indicated they decided to build a larger, stick home at a different location and offered this home 2 for sale. A buyer was interested but the Brettingens were informed by their attorney it was possible they could be forced to move the home off this property. They informed the buyer of this possibility and the offer to purchase was withdrawn. The Land & Water Committee has not responded to Ms. Brettingen's correspondence. Berenschot said there are three options: 1) repair and upgrade the dam for $500,000; remove the dam for same cost or 3) remove or flood proof the home with possible County assistance. The Land and Water Comm. recommended option 3. Corporation Counsel Timmerman said the Brettingens will not be forced to move the home but no changes such as room additions can be made. It could be sold but would always be located in a flood plain and no changes could be made to the building. Brown said this meeting was for information purposes only and everyone needs to check on the Ordinance being prepared for adoption in regard to this flood plain area before doing anything more. Contingency Fund Recruest for Law Enforcement Conversion: Computer Services Director Kathryn Beutel said the conversion costs to the new system have gone over by $700. Motion by O'Connell, 2nd by Boche to approve $700 from the Contingency Fund. Carried. Payment for Track Lighting in the Jail: Public Protection Chair Speer explained a new digital camera is now used for "mug shots" and the present lighting is inadequate. The cost for track lighting was bid at $838 from Mitchell/Hansen Electric. Speer asked who should pay this cost--Maintenance Dept. or Jail fund. Facilities Director Ralph Robole was asked if the Maintenance Dept. could install this lighting at a lower cost. Robole said there are hard ceilings in the jail and access is difficult and wiring is difficult. The Maintenance personnel do not do much electrical work. Outside vendors are used for difficult and complex projects. Motion by Giese, 2nd by Dorsey to transfer $838 from the Contingency Fund to the Maintenance budget for track lighting in the jail. Maintenance is to supervise the project. Carried. Motion to adjourn by O'Connell, 2nd by Giese. Meeting adjourned at 10:35 a.m. I Thomas O'Connell, Secretary 3