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HomeMy WebLinkAboutFinance 12-10-1999 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, December 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Friday, January 7, 2000 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS: 1. Review of Vouchers 2. Interim Administrative Coordinator's Report 3. Finance Director's Report 4. County Clerk A. Dog Damage Claim for Mike & Mary Barney, Town of Stanton B. Safety and Security Report 5. Tobacco Litigation 6. Discussion of Insurance Matters in St. Croix County 7. Corporation Counsel 8. Review of Financial Impact of Non-Represented Compensation Plan 2000-2002 9. Discussion on Baldwin Hospital Used Generator 10. Line Item Transfer - Hazardous Waste Budget *11. Census Grant *12. Discussion Regarding Pay Grade for Computer Services Director CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Friday, December 10, 1999 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: Friday, January 7, 2000 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS NEW BUSINESS: 1. Review of Vouchers 2. Interim Administrative Coordinator's Report 3. Finance Director's Report 4. County Clerk A. Dog Damage Claim for Mike & Mary Barney, Town of Stanton B. Safety and Security Report 5. Tobacco Litigation 6. Discussion of Insurance Matters in St. Croix County 7. Corporation Counsel 8. Review of Financial Impact of Non-Represented Compensation Plan 2000-2002 9. Discussion on Baldwin Hospital Used Generator 10. Line Item Transfer - Hazardous Waste Budget CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) Date: COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments ADDITIONS/CHANGES/CORRECTIONS i FINANCE COMMITTEE Regular Meeting December 10, 1999 Meeting called to order by Chair Brown at 8:35 a.m. Members present: Don Brown, Tom O'Connell, Tom Dorsey, Robert Boche and Herb Giese. Staff present: Corporation Counsel Greg Timmerman, Finance Director Rich Loney and County Clerk Sue Nelson. Others present: Suprs. Dowd, Speer, Irwin, Bieraugel, Standafer, and Vice Chair Jacobson. Also present were insurance agents John Fehr, Sandeen Agency; Warren Wangen, BPA; Linda Skoglund, J.A. Counter and Assoc.; Karen Drewiske, St. Croix Valley Insurance. Employees Rich Monn and Janet Smith attended all or part of the meeting. Motion by Boche, 2nd by Giese to adopt the agenda. Carried. Motion by Giese, 2nd by Dorsey to approve the November minutes. Carried. Next meeting is January 7, 2000. Vouchers: Chair Brown had reviewed the bills earlier and found no problems. Motion by O'Connell, 2nd by Boche to approve payment of the vouchers. Carried. Interim Administrative Coordinator: Don Brown reported the County is operating very well. No replacement has been hired at this time. Discussion on County's Insurance: Brown noted the County carries liability, property, life, disability and health insurance. Finance Director Rich Loney highlighted each type of insurance. The liability insurance is carried through WMMIC (WI Municipal Mutual Insurance Corporation) which covers both counties and cities. The County is a charter member and our premium is $87,886 and now our premium rebate covers most of the annual premium. The buildings, personal property, and fleet covered is with Government Property Insurance which is an arm of the State. We have $44.6 million coverage and the premium is $46,729. The Worker's Comp is self funded by charge backs to departments. Wausau Insurance administers this for $750.00 per month. The Long Term Disability and Life is carried through UNUM and is based on the employees' annual salary. The cost is .6240 of gross wages for represented employees and .529% for non represented. Employees can pay for extra coverage. The Health Insurance is self funded with a current premium of $647.00. Included in the premium is $20.55 per employee per month administration fee by Humana; $45.46 for specific stop loss for claims in excess of $50,000 per person; $1.13 for aggregate stop loss. The County is now responsible for up to $4 million in claims; any cost over that is paid by the aggregate stop loss. The health insurance includes drug coverage. The Jeatran Agency from Menomonie is the agent of record. Humana pays this agency $1,000 per month which is included in the Administration costs. 1 The County Risk Manager Bill Husbands is paid $2300 monthly to assist with Worker's Comp claims, monitor claims and losses, evaluate health insurance and give general assistant with all insurance. The Swenby Agency is used for bonding of county employees. Chair Brown said the cost of health insurance is expected to increase dramatically in the next few years with drugs increasing by 40. and Doctor fees by 2001. Brown asked for ideas from everyone-- Committee members, Supervisors, staff and insurance representatives. Comments and questions were written on the board by Supr. Bieraugel. The Liability Insurance through WMMIC had general consensus this was a good company and a good rate. The Property Insurance through Government Property Insurance Fund with a $9,817 premium and a $100 deductible was a good plan. Supr. Standafer recommended a cost analysis using a higher deductible allowing a lower premium. The Workers' Comp claims are reviewed by the Risk Manager, Bill Husbands. They are sent to Wausau Insurance by the Administrative Coordinator's Assistant. Corporation Counsel Timmerman said insurance law is state specific and asked why a Minnesota person was our risk manager. Rich Monn, Maintenance person at the Health Center, said Husbands had provided suggestions for fewer injuries by Nursing Home workers. Workers' Comp insurance companies also have safety engineers to provide programs and training. So far in 1999, 82 claims have been filed. Of these, 68 were forwarded and 14 held. Long Term Disability and Life Insurance with UNUM. Cost of $3.42 per $1000 per year of salary was believed reasonable. One problem was no enrollment periods and what if there were additions or deletions to the life insurance. Brown said the Health.Insurance is a simple program but difficult to change. Suggestions included offering a cafeteria plan such as 1000 coverage. $250 deductible or $1000 deductible. Or a plan with 1000 coverage, 80/200 up to $5000 and employee pay $1000 or 50/50. up to $2500 and pay $1250. Or a four tier plan: employee, employee and spouse, employee and children, and full family. Employees should be surveyed regarding what coverage they want. Brown thanked everyone for their participation. O'Connell was excused at 11:15 a.m. Tobacco Litigation: Administration Committee chair said the committee reviewed the offer to join WCA in this suit to possibly get dollars reimbursed to Counties. Administration Comm. does not recommend the County join this lawsuit because there is no indication of success, length of the lawsuit or continued cost. Dorsey asked what is the smokers' cost to the County. Timmerman commented our General Relief fund is very low; there are very few, of 2 any, jail inmates suffering from lung disease, Nursing Home residents are mostly on Medicare and he does not believe Public Health cares for many people with lung cancer. The costs to Medicare and State funds would be greater. Motion by Boche, 2nd by Giese to have Corporation Counsel Timmerman develop a resolution and recommend the County Board not join the Tobacco Litigation law suit. Carried. Giese suggested our Legislators take some action on behalf of counties for tobacco settlements. Baldwin Hospital Generator: Boche said the Baldwin Hospital has purchased a new generator since adding on to the Hospital. The older 125 kw one is for sale. This could be used at the Ag. Center because there is no back-up other than a smaller 15 kw. This is for sale at $8,000; a new one costs $60,000. Costs were estimated at $7,000 for moving and hook up at the Ag. Center but Committee felt this was too high and would check further. Motion by Giese, 2nd by Dorsey to approve purchase of the used generator for $8,000 and put installation costs out for bid. Carried. Hazardous Waste Budget: Planning Director Dave Fodroczi reported $15,000 was received in unanticipated grant funds and lower contract costs with Northwest Regional Planning for collection and disposal of hazardous waste leaves an excess of $25,000. Fodroczi would like to purchase new office furniture for the third office in that suite. Two were approved during the budget process. Motion by Dorsey, 2nd by Boche to approve up to $4,000 for office furniture through line item transfer. Carried. County Clerk: Dog Damage Claim: Motion by Boche, 2nd by Giese to approve $124.50 for Mike and Mary Barney for loss of chickens and peacock. Carried. Safety and Security: Clerk Nelson reported the committee had reorganized and she is chair and Bruce Brantner is secretary. The committee agreed not to post signs that a video camera was in use. Census Grant: Giese said the Department on Aging will sponsor and administer the grant. Projected expenses were outlined. County would match with inkind services such as office space, telephone and supervision. Motion by Giese, 2nd by Boche to approve grant application of $6,254.27 with the County matching with inkind services. Carried. Nonrepresented Compensation Package: Chair Brown said no package is available at this time but the totals are. The Personnel Committee decided to use a 17 WI counties comparison. Each grid was analyzed. Costs for year 2000 is $283,661; 2001 --$298,794 and 2002 --$313,007. The plan is 3°s across the board plus adjustments in positions that 3 did not meet the comparison. No position will receive more than an 8.5o raise. Brown commended the Personnel Committee for their diligent work and the long and arduous process. Dorsey prefers no recommendation come from Finance to the County Board. Pay Grade for Computer Services Director: Brown said he has taken over the duties of Administrative Coordinator and supervises the Computer Services Dept. Timmerman advised a sub committee should not be involved in Personnel matters. No action taken; place on January agenda. Comments: Boche asked about the Personnel Director paying Health Insurance claims not covered by the HMO. Loney said he will share information from this account with anyone who wishes to review it. Timmerman and Nelson said the insurance information meeting was a very good idea. Facilities Manager Ralph Robole said he will check and get bids for installation of generator and a diesel tank. Supr. Speer, Public Protection Comm. Chair, referred to a letter she sent to Finance regarding security windows for District Attorney and Child Support Offices. Brown said these are next year's projects. Also the letter addressed the use of the Victim Witness room adjacent to Register of Deeds. Motion by Giese, 2nd by Boche to adjourn. Meeting adjourned at 1:10 p.m. Tom O'Connell, Secretary 4