HomeMy WebLinkAboutInformation Services Committee 10-01-1999
ST. CROIX COUNTY -INFORMATION SERVICES COMMITTEE
1999
1:30 P.M.
ROOM 1281 -GOVERNMENT CENTER
CALL TO ORDER
ADOPTION OF AGENDA
APPROVAL OF MINUTES
DATE OF NEXT MEETING
UPDATE ON RECRUITMENT FOR COMPUTER SERVICES DIRECTOR POSITION
VISION SOFTWARE DEMO
ENCRYPTION DEMO -SECURITY POLICIES
OTHER BUSINESS
ADJOURN
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ST. CROIX COUNTY - INFORMATION SERVICES COMMITTEE
UNOFFICIAL MINUTES
November 1, 1999
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PRESENT: Tom O'Connell, Einar Horne, Eugene Hanson, Tom Belongia,
Rich Loney, Dave Fodroczi, John Borup, Dan Fedderly
ALSO PRESENT: Kathryn Beutel
EXCUSED: Don Brown
CALL TO ORDER: The meeting was called to order at 1:35 p.m. by ChairmanTom
O'Connell.
ADOPTION OF AGENDA: Encryption Demo was removed from the agenda. Einar
Horne moved to adopt the agenda as amended. Second by John Borup. All in
favor.
PREVIOUS MINUTES:. Einar Horne moved to approve the minutes of the October 5,
1999 meeting. Second by fom Belong. Minutes approved as presented.
Minutes of the October 20, 1999 meeting regarding the Computer Services
Director position were amended to recommend the upgraded position to a paygrade
10 to the Finance Committee.
Motion by Dave Fodroczi to approve amended minutes. Second by Tom Belongia.
Minutes approved as amended.
UPDATE ON RECRUITMENT OF COMPUTER SERVICES DIRECTOR POSITION:
Kathryn Beutel informed the Committee that Personnel reported a greater number of
applications have been received than through the first recruitment process, and that
candidates overall appear to be more qualified. A sub-committee consisting of John
Borup, Einar Horne, Tom Belongia, and Rich Loney will plan to meet with Debra
Kathan after the County Board meeting on November 16, 1999 to review
applications. Results of the review and interview times will be discussed at the
Information Services Committee meeting on November 17, 1999.
SECURITY ISSUES: Committee members questioned Computer Services staff having
keys for access to offices. Kathryn Beutel indicated that if staff do not have master
keys, then service from Computer Services will only be provided during working
hours from 8:00 a.m. until 5:00 p.m. By the nature of the job duties, Computer
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Services staff work irregular hours when troubleshooting problems or working on
major projects. We stay late when there is a problem, and come in early. Access to
offices is required when working on weekends. It was questioned whether access
could be monitored whereby Computer Services staff would have to check in and
check out keys. Much of the troubleshooting that takes place is via a team approach
- there would be a great deal of time wasted to run and open doors. Computer
Services staff needs access to the Communications Rooms and the only key that
allows access is a master key. It was discussed that different people require
different levels of security, therefore, if access is going to be limited, it needs to be
targeted and not across the board. There are two different issues, access to physical
offices and access to files on the computer. There is also an issue of private versus
public information resident on the computer and the concern for any employee to be
able to gain that access.
The Committee will continue working on developing security policy, including policies
within the Computer Services Policy & Procedures manual distributed to each
department. Employees will be required to read and sign the security policy.
Kathryn Beutel distributed an article pertaining to security issues, and will schedule a
Microsoft Certified Engineer to address the Committee at the next meeting.
VISION DEMO: Postponed.
OTHER BUSINESS:
POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Encryption demo. Guest speaker -
Security issues. Computer Services Director position.
DATE OF NEXT MEETING: November 17, 1999
10:30 AM
County Board Room, Government Center
ADJOURNMENT: Motion to Adjourn by Dave Fodroczi. Second by John Borup.
Meeting adjourned at 2:35 p.m.
Respectfully Submitted By:
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athr n Beutel