HomeMy WebLinkAboutInformation Services Committee 09-03-1999 -
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ST. CROIX COUNTY INFORMATION SERVICES COMMITTEE
Unofficial Minutes
Meeting of September 3, 1999
The meeting was called to order at 9:30 A.M. with Einar Horne, Eugene Hanson, John Krizek, John
Borup, Dave Fodroczi, Tom Belongia and Rich Loney in attendance. Loney served as recording
secretary.
Krizek updated the members on the condition of Kathryn Beutel, noting that she is recovering from her
recent surgery at home and anticipates being off work approximately three weeks.
Those in attendance then proceeded to a review of the proposed 2000 budget_ Krizek noted that he and
Loney had reviewed the initial budget request with Beutel prior to her surgery and that the document
before the members reflected changes agreed to by Beutel.
Krizek commented on the overtime requested saying that one of its components included time necessary
to update users versions of Microsoft Word 97. Current plans call for Computer Services staff to train
key staff members of various departments in the installation of this upgrade.
Regarding line item #157, Staff Development, discussion was held regarding $495 included to aid in the
possible development of an Internet web page for St. Croix County. The members also reviewed $70
included for attendance at the annual Strictly Business conference in Minneapolis.
A good deal of discussion took place as to overall department operations, including levels of security
and the basic structure of the operation. Various broad-based concerns were aired, including the
use/level of use of consultants and network speed/performance.
Fodroczi questioned monies included for continued operation of the HP3000 in 2000. Loney explained
that payroll will be upgraded to a Windows NT version of the current package yet in 1999 and that the
general ledger will follow suit in 2000. It will be necessary, however, to continue to run the current
general ledger on the HP3000 until perhaps April of 2000 as it takes that long to close 1999 operations
in advance of the auditors review of the books which usually takes place in June/July. A motion was
made by Krizek, seconded by Belongia, to remove any costs from the Computer Services budget which
relate to ongoing operations of the HP3000 in 2000. Motion carried.
A motion was made by Belongia, seconded by Hanson, to adopt the budget as adjusted. Motion carried.
Regarding the agenda item of reclassification of programmer to programmer analyst, Krizek explained
background on the issue. A motion was made by Borup, seconded by Belongia, to table the item until
the new Computer Services director is in place. After further discussion, the motion was carried.
The item of network security will be placed on the next agenda.
Regarding network speed, Krizek recommended a survey be done of current users in an effort to obtain
their feelings on speed/performance. The members agreed.
The issue of staff cross training was discussed with concerns raised as to multiple employees being
knowledgeable about various applications.
The Committee felt it good to look at a general migration from Microsoft Office 95 to Office 97 in the
future.
A date and time for the next meeting will be determined at a later date pending the return of Beutel.
A motion was made by Borup, seconded by Belongia, to adjourn at 11:35 AM.
Richard Loney
Recording Secretary