HomeMy WebLinkAboutInformation Services Committee 08-04-1999
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ST. CROIX COUNTY - INFORMATION SERVICES COMMITTEE
- - -41 1999
9:00 A.M.
ROOM 1281- GOVERNMENT CENTER
CALL TO ORDER
ADOPTION OF AGENDA
APPROVAL OF MINUTES
DATE OF NEXT MEETING
APPROVAL OF DIRECTOR OF COMPUTER SERVICES JOB DESCRIPTION
APPROVAL OF REMOTE ACCESS SERVICES POLICY AND
ACCESS FOR RON KIESLER
ACCESS PROGRAMMING POLICY
OTHER BUSINESS
ADJOURN
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ST. CROIX COUNTY - INFORMATION SERVICES COMMITTEE
UNOFFICIAL MINUTES
August 4, 1999
PRESENT: Rich Loney, Tom O'Connell, Tom Belongia, Dave Fodroczi, Ron
Kiesler for John Borup, Tim Ramberg, Eugene Hanson
ALSO PRESENT: Kathryn Beutel, Debra Kathan
EXCUSED: Einar Horne, John Krizek
CALL TO ORDER: The meeting was called to order at 9:05 a.m. by ChairmanTom
O'Connell.
ADOPTION OF AGENDA: Dave Fodroczi moved to adopt the agenda. Second by
Tom Belongia. All in favor.
PREVIOUS MINUTES: Eugene Hanson moved to approve the minutes of the June
24,1999 meeting. Second by Tom Belongia. Minutes approved as presented.
APPROVAL OF UPDATED COMPUTER SERVICES DIRECTOR POSITION: Deb
Kathan told the Committee members because this is a technical professional
position, it may take 6-8 weeks to recruit for the position and hire a new person.
If Committee members have questions to be addressed in the interview process,
they should forward them to Deb Kathan. Deb will send a copy of the job
description to Finance Committee members so they can review it before the
Finance meeting on August 10. It was questioned why this position reports to the
Administrative Coordinator. Deb answered that it was designed in the past that
the Director historically reported to the Finance director and it was decided that the
position should report to the Administrative Coordinator to keep consistency with
goals of the Administrative Coordinator within the long range plans for the County.
Committee members indicated they had all reviewed the current job description and
agreed that it needed to be upgraded and that the new job description captures and
accurately reflects the management demands of the Computer Services
department. Rich Loney moved to forward the job description to the Finance
Committee. Second by Ron Kiesler. It may be possible that there will be changes
in the classification due to the numerous changes in the job description. The salary
for the position would be determined by the Hay study.
REMOTE ACCESS SERVICES: Ron Kiesler asked for permission to pilot Remote
Access Services to access information that cannot be carried in paper forms due to
confidentiality issues. Ron would test the remote services to determine whether it
will meet the needs for the Mental Health department while therapists are working
out in the field. Kathryn explained how dial-in procedures work and that security is in
place and the data transfers physically line to line so there is no fear of access. Dave
Fodroczi questioned justification and asked that requests for remote access be put in
writing so that it can be reviewed by the committee ahead of time and so that a
paper trail and documentation be available for later review. Rich Loney questioned
about monitoring work at home. Ron indicated that work is already taking place at
home and although it may currently not be happening electronically, it is up to the
department head to mange the resources of the department. Abuses will show up
whether they are electronic or physical and it is a matter of staff supervison. Abuse
of equipment in an authorized manner is addressed in the Personnel policy and would
be managed in a progressive manner much as any other infraction.
Ron indicated that he was asking permission to test the system as a manager. Dave
Fodroczi moved to approve the policy as presented with changes to paragraph six.
Second by Ron Kiesler. Dave Fodroczi moved to authorize Ron Kiesler to test the
connection as a department head in an effort to prepare. Tom Belongia Second.
Dave withdrew the motion in order to allow a written justification. Ron submitted a
written proposal for testing purposes
ACCESS POLICY: Tom Belongia moved to accept the Access policy as written.
Second by Eugene Hanson. All in favor. Computer Services will not support any
applications written by staff other than Computer Services. For any staff that are not
running an Access application, should not have Access resident on their hard drive..
Computer Services staff will address the removal of Access on a maintenance basis
while other program issues are being addressed.
OTHER BUSINESS: Kathryn told the Committee that Vision is training this week
beginning with CAD training. Committee members are interested in a demo of the
Law. Enforcement software. Tom O'Connell inquired about the status of Y2K
remediation.
POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Budget overview.
DATE OF NEXT MEETING: August 24, 1999
9:00 A.M.
ADJOURNMENT: Motion to Adjourn by Eugene Hanson. Second by Tim Ramberg.
Meeting adjourned at 10:35 a.m.
Respectfully Submitted By:
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