Loading...
HomeMy WebLinkAboutInformation Services Committee 01-07-1999 ST. CROIX COUNTY - INFORMATION SERVICES COMMITTEE i 711999 ~ i 8:00 A.M. ROOM 1281- GOVERNMENT CENTER CALL TO ORDER ADOPTION OF AGENDA APPROVAL OF MINUTES DATE OF NEXT MEETING LAW ENFORCEMENT SOFTWARE SELECTION - RECOMMENDATION TO PUBLIC PROTECTION & FINANCE COMMITTEES INTERNET APPROVAL FOR DEPARTMENTS IN 1999 OTHER BUSINESS ADJOURN ST. CROIX COUNTY - INFORMATION SERVICES COMMITTEE MINUTES January 7, 1999 UNOFFICIAL PRESENT: John Borup, Tom Belongia, Dave Fodroczi, Eugene Hansen, Einar Horne, John Krizek, Rich Loney, Tom O'Connell, Ron Volkert ALSO PRESENT: Kathryn Beutel, Bruce Brantner, Dave Schatz, Julie Speer EXCUSED: Dan Fedderly CALL TO ORDER: The meeting was called to order at 8:10 a.m. by Chairperson Tom O'Connell. ADOPTION OF AGENDA: Eugene Hansen moved to adopt the agenda as presented. Second by John Borup. All in favor. Agenda approved. PREVIOUS MINUTES: John Krizek moved to approve the minutes of the December 17, 1998 meeting. Second by Dave Fodroczi. All in favor. Minutes approved as presented. LAW ENFORCEMENT SOFTWARE SELECTION: The Public Safety User Group met January 5, 1999. Following discussion of the proposals received by Tiburon and Vision Software, Inc., John Stapleton of the River Falls Police Department moved to accept the Vision Software product. Second by St. Croix County Sheriff Dennis Hillstead. All in favor. The decision was unanimous by the Public Safety User Group that the Vision product would best suit the needs for day to day operations for Law Enforcement purposes. Further discussion took place concerning the selection process - a site visit was made to the Apple Valley Police Department, numerous national reference checks were made, the Vision product was the only software application that met the required technical specifications, and Computer Services staff is comfortable with the System Administration aspects of the program. The Information Services Committee discussed other considerations in addition to the purchase of the software application. There would be hardware costs to purchase new NT servers in the amount of $33,400.00. The cost for forty Back Office licenses (purchased in blocks of 20) for use at the County would total $7,680.00. Kathryn Beutel indicated that dependent on the timing of the installation, approximately $13,000 may be applied from the 1999 budget. This money was budgeted for hardware/software maintenance and support. There are also conversion issues. An amount of $12,500.00 for conversion is included in the Vision proposal - however, this is based on converting data from an ASCII format. Tiburon/Clues would need to provide the original conversion of data to the ASCII format - Tiburon proposed $50,000.00 for conversion purposes in their quote so this was considered to be the worst case scenario. John Krizek moved to remove the Equipment Maintenance module out of the proposal. Second by Eugene Hansen. All in favor. Proposal request was reduced by $3,900.00. There would be no ongoing maintenance/support costs for hardware at least for the first three years based on the warranty. It may be possible to purchase an extension for hardware support for the servers. Dave Schatz from Computer Services will determine this at the time of purchase. At this time, other costs are not foreseen. Municipality involvement was also discussed. The individual modules run on the municipalities' computer equipment with processing taking place locally at the individual site. Only the data resides on the St. Croix County server. Each municipality is responsible for the purchase of the software licensing and hardware necessary to access the system. They will also be responsible for all communications equipment and recurring costs of the ISDN line. Chargeback costs were discussed concerning asset depreciation - the infrastructure of equipment and software will be a necessary investment for St. Croix County whether or not the municipalities access the system. There is no additional cost to St. Croix County due to the municipalities using the system. Initially, there will be some savings to the County for joint training sessions with the municipalities. Consideration of charging back for Computer Services staff time involved with municipality setup and maintenance was also an option. If approved by Finance and the County Board, the Finance Committee would actuarily pay out for the costs of the project rather than assigning a final amount to the project. An initial amount of approximately $300,000.00 would be requested and then updated as costs occur. Einar Horne moved to approve the Vision software application for the Law Enforcement system. Second by Dave Fodroczi. All in favor. Motion carried. Further discussion took place concerning contracts. There will be one contract for St. Croix County. Each municipality will be responsible for meeting with their Boards or Councils, gaining approval at the municipal level, and signing their own individual contracts. The only affect this would have would be on the pricing for the joint training between the various municipalities. Hudson and North Hudson would train at the same time as the County. Approval for the Law Enforcement project will now be requested at the following levels: Public Protection Committee (January 7, 1999), Finance Committee (January 8, 1999), and the County Board (January 15, 1999). INTERNET APPROVAL FOR DEPARTMENTS IN 1999: Einar Horne moved to approve Internet and E-Mail requests for the following departments: County Clerk, Emergency Government, Finance, and Register of Deeds. Second by Dave Fodroczi. All in favor. Motion carried. POSSIBLE AGENDA ITEMS FOR NEXT MEETING: Recommendations of chargebacks to municipalities for use of Vision software product DATE OF NEXT MEETING: January 26, 1999 8:30 a.m. Room 1281 ADJOURNMENT: Motion to adjourn by Einar Horne. Second by John Borup. Meeting adjourned at 9:07 a.m. Respectfully Submitted By: ~ath n Beutel o ' INFORMATION SERVICES COMMITTEE MINUTES AGENDA January 7, 1999 - Enclosed February - no meeting in February, noted as such in January 26 minutes due to Kathryn's elbow surgery scheduled for Febru a 23 March - no meeting in March, noted as such in January 26 mintues due to Kathryn's elbow surgery scheduled for February 23 - meeting to be held early in April April 7, 1999 - enclosed June 24, 1999 -enclosed July - no meeting scheduled for July - noted as such in June 24 mintes - next meeting date August 4, 1999 September - John Krizek called this meeting - Kathryn Beutel on Worker's Comp for elbow surgery when this meeting was called - touch base with Rich Loney for an agenda if there was one October 20, 999 - enclosed November 1, 1999 - enclosed December 3, 1999 - (will bring them to you this week