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HomeMy WebLinkAboutSt Croix Cnty Transportation Committee 12-08-1999P.O. Box 108 1150 Davis Street (7i5) 796.2227 Hammond, Wisconsin 54015 Fax (71$) 796-2339 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF FETING: December 8, 1999 TIME: 9:00 A.M. LQCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT Mla E T ING : ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE,: UNFINISHED BUSINESS: CTH "Mr Status Update Review and Approve Single Axle Truck'Proposa'ls Review Pickup Purchase Options Review Tractor Purchase/Lease Options NEW BUSINESS: Review Fuel Truck Purchase Options Review Trailer Proposals Review Casey Pit Purchase Agreement and Site Plan Development WisDOT 35/64 Status Update Review and Approve Year 2000 WisDOT Routine Maintenance Agreements ANY OTHER BUSINESS AUTHORIZED BY LAW. - POSSIBLE AGENDA ITEMS'FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J- Fedderly, P.E., R.L.S.; Highway Commissioner DATE: December 2, 1999 QUALITY • EFFICIENCY . PRIDE ' UNOFFICIAL MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of December 8, 1999 The meeting was called to order by Chairman King at 9:04 A.M. Roll call was taken with Dowd, Grant, Jacobson, King, and Larson in attendance. Staff members present during portions of the meeting included Fedderly, Harer, Ramberg, and Schofield. A motion was made and seconded (Jacobson/Dowd) to adopt the agenda as published. Motion carried. A motion was made and seconded (Grant/Larson) to schedule the next meeting for January 6, 2000 at 9:00 A.M. with Jacobson and King reviewing vendors at 8:30 A.M. Motion carried Action on Previous Minutes: A motion was made and seconded (Larson/Jacobson) to approve the minutes of the November 9, 1999 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Dowd and King reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King/Dowd) to approve the vouchers for payment. Motion carried. Ramberg reviewed and highlighted the payments being made. Review Fund Balances: Ramberg handed out and reviewed the November 30, 1999 fund balances. The maintenance fund balance does not include WisDOT cost sharing for the 1999 AUP projects at this time. Review Highway Safety Minutes: Ramberg handed out and reviewed the unofficial November 17, 1999 Highway Department Safety Committee minutes. Seminar Attendance Requests: Fedderly reviewed a request for employees to attend a UW-Extension One -Day Highway Safety Seminar in Eau Claire. The seminar relates to signing, intersection safety, and other roadway safety issues. WisDOT will participate in the cost of some of the attendees. A motion was made and seconded (Dowd/Grant) to authorize up to nine highway employees attend the January 20, 2000 Highway Safety Seminar in Eau Claire at $35.00 each. Motion carried. Fedderly reviewed a January 26-28,2000 Surveyor's Seminar in Steven's Point. A motion was made and seconded (Grant/Dowd) to authorize up to three highway employees to attend the Surveyor's Seminar in Steven's Point at approximately $200.00 each. Motion carried. Announcements and Correspondences: Fedderly reviewed a small claims settlement of $1,300.00 received regarding guardrail damage during an accident. A response letter was received from a couple of New Richmond students regarding bike trails on CTH 'GG". Schofield reviewed the electrical 'change -over" plan and Highway Y2K compliance, with the list of areas supported by the Hammond facility generator. UNOFFICIAL ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 December 8, 1999 Fedderly reviewed a letter received from Richard Prestin, NSP Superintendent of Gas Operations and Construction, regarding the gas line incident discussed at the last meeting. The letter noted that locating gas lines is not an exact science, signals are sometimes diverted by "other" underground facilities, locating technology is constantly being improved, and NSP is developing more extensive training programs for locators. He also noted that the use of these improved technologies should help to even further reduce this occurrence in the future, that NSP is sorry for the concern and inconvenience, and that NSP will continue with efforts to minimize such occurrences in the future. Fedderly noted that the Highway Department will need to take extra precautions to see that each utility listed on the Digger's Hotline ticket has either marked or cleared the site. The Safety Committee will develop a utility "Site Clearance Procedure". Other Business: Fedderly and Schofield reviewed proposals received regarding engineering services for various projects scheduled in the coming year. A motion was made and seconded (Jacobson/Larson) to award the bridge redeck design proposals on CTH "B" and CTH "N" to Ayres & Associates for a total of $28,922.00. Motion carried. A motion was made and seconded (King/Grant) to award the shoulder paving enhancement project design on CTH "T" north to Ayres & Associates for a total of $11,138.00. Motion carried. A motion was made and seconded (Larson/Jacobson) to award the CTH "J" AUP project design to Humphrey Engineering for $5,652.00. Motion carried. A motion was made and seconded (Grant/Dowd) to award the AUP design of CTH "T" south, CTH "A" and CTH "K" to Cedar Corporation for $20,650.00. Motion carried. CTH "UU" Status Update: Fedderly noted that the CTH "UU" project is in design by Bonestroo, Rosene, Anderlik, (B.R.A.)& Associates with ongoing discussions regarding various design elements. Review and Approve Single Axle Truck Proposals: Schofield and Fedderly reviewed the proposals received for three single axle trucks. A motion was made and seconded (Larson/Jacobson) to award the single axle truck proposal to Boyer Ford Trucks for three Sterling L7500 single axle trucks with Caterpillar 3126 engines and the additional differential lock options at a total of $153,924.00. Motion carried. - a UNOFFICIAL ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 December 8, 1999 Review Pickup Purchase Options: Schofield, Grant, and King reviewed pickups viewed on the lots of area dealerships. A motion was made and seconded (King/Dowd) to purchase two 2000 model Ford pickups from Cox Motors of New Richmond at a total price of $47,790.00. Motion carried. Review Tractor Purchase/Lease Options: Schofield reviewed the options available to replace the three tractors that the Highway Department is currently leasing. A motion was made and seconded (Jacobson/Larson) to lease/rent three John Deere 5510 tractors from Green Implement at $4,200.00 each with the lease/rent applied to a possible purchase next year, and purchase one loader for $4,085.00. Motion carried. Review Fuel Truck Purchase Options: Fedderly and Schofield reviewed the specifications on used fuel trucks available. A motion was made and seconded (Dowd/Jacobson) to purchase one "refurbished" 1989 Ford F800 2,000-gallon capacity fuel truck from Midwest Petroleum Tank & Equipment at $36,000.00. Motion carried. Review Trailer Proposals: Fedderly and Schofield reviewed proposals received for one 20-ton trailer with trade options. A motion was made and seconded (Larson/Dowd) to award the trailer proposal to Miller - Bradford for one Towmaster T-40 model trailer outright at $12,075.00. Motion carried. Review Casey Pit Purchase Agreement and Site Plan Development: Fedderly reviewed the purchase agreement made with Daniel Casey, the written plan of operation for the pit, and the upcoming December 16, 1999 Board of Adjustments meeting. A motion was made and seconded (Jacobson/Larson) to authorize Fedderly to issue a manual check in December to Daniel Casey for the land purchase if the Board of Adjustments approves the permit request for pit operations. Motion carried. WisDOT 35/64 Status Update: Fedderly noted that WisDOT has not met with WisDNR yet, so WisDOT is still pursuing options regarding the 35/64 project. WisDOT will update the Committee in January at our regularly scheduled meeting. Review and Approve Year 2000 WisDOT Routine Maintenance Agreements: Fedderly and Harer reviewed the Routine Maintenance Agreements (RMA's) as drawn up by WisDOT. These RMA's list the dollar amount of work to be performed by county forces for 2000 on state and federal highways. Harer noted that WisDOT will be adding a beat to the interstate in 2000 due to increased traffic count, increased lane miles, and the road classification that I-94 falls in within St. Croix County. Fedderly noted that even with the added beat and added dollars in the RMA's, the level of dollars available falls far short of the level of service model projections. The liability language that was discussed with WisDOT is not addressed in the maintenance manual yet either. UNOFFICIAL ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 December 8, 1999 A motion was made and seconded (King/Grant) to approve and sign the RMA's as drafted by WisDOT and authorize Fedderly to attach a letter spelling out dissatisfaction with the language and the other concerns discussed. Motion carried. Adjournment: A motion was made and seconded (Dowd/Grant) to adjourn at 12:03 P.M. Motion carried. Various suppliers and associates joined the Committee for a lunch as prepared the Highway Department staff. -------------------------------- SECRETARY MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of December 8, 1999 The meeting was called to order by Chairman King at 9:04 A.M. Roll call was taken with Dowd, Grant, Jacobson, King, and Larson in attendance. Staff members present during portions of the meeting included Fedderly, Harer, Ramberg, and Schofield. A motion was made and seconded (Jacobson/Dowd) to adopt the agenda as published. Motion carried. A motion was made and seconded (Grant/Larson) to schedule the next meeting for January 6, 2000 at 9:00 A.M. with Jacobson and King reviewing vendors at 8:30 A.M. Motion carried Action on Previous Minutes: A motion was made and seconded (Larson/Jacobson) to approve the minutes of the November 9, 1999 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Dowd and King reviewed the vouchers at 8:30 A.M. A motion was made and seconded (King/Dowd) to approve the vouchers for payment. Motion carried. Ramberg reviewed and highlighted the payments being made. Review Fund Balances: Ramberg handed out and reviewed the November 30, 1999 fund balances. The maintenance fund balance does not include WisDOT cost sharing for the 1999 AUP projects at this time. Review Highway Safety Minutes: Ramberg handed out and reviewed the unofficial November 17, 1999 Highway Department Safety Committee minutes. Seminar Attendance Requests: Fedderly reviewed a request for employees to attend a UW-Extension One -Day Highway Safety Seminar in Eau Claire. The seminar relates to signing, intersection safety, and other roadway safety issues. WisDOT will participate in the cost of some of the attendees. A motion was made and seconded (Dowd/Grant) to authorize up to nine highway employees attend the January 20, 2000 Highway Safety Seminar in Eau Claire at $35.00 each. Motion carried. Fedderly reviewed a January 26-28,2000 Surveyor's Seminar in Steven's Point. A motion was made and seconded (Grant/Dowd) to authorize up to three highway employees to attend the Surveyor's Seminar in Steven's Point at approximately $200.00 each. Motion carried. Announcements and Correspondences: Fedderly reviewed a small claims settlement of $1,300.00 received regarding guardrail damage during an accident. A response letter was received from a couple of New Richmond students regarding bike trails on CTH "GG". Schofield reviewed the electrical change -over" plan and Highway Y2K compliance, with the list of areas supported by the Hammond facility generator. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES December 8, 1999 Page 2 Fedderly reviewed a letter received from Richard Prestin, NSP Superintendent of Gas Operations and Construction, regarding the gas line incident discussed at the last meeting. The letter noted that locating gas lines is not an exact science, signals are sometimes diverted by "other" underground facilities, locating technology is constantly being improved, and NSP is developing more extensive training programs for locators. He also noted that the use of these improved technologies should help to even further reduce this occurrence in the future, that NSP is sorry for the concern and inconvenience, and that NSP will continue with efforts to minimize such occurrences in the future. Fedderly noted that the Highway Department will need to take extra precautions to see that each utility listed on the Digger's Hotline ticket has either marked or cleared the site. The Safety Committee will develop a utility "Site Clearance Procedure". Other Business: Fedderly and Schofield reviewed proposals received regarding engineering services for various projects scheduled in the coming year. A motion was made and seconded (Jacobson/Larson) to award the bridge redeck design proposals on CTH "B" and CTH "N" to Ayres & Associates for a total of $28,922.00. Motion carried. A motion was made and seconded (King/Grant) to award the shoulder paving enhancement project design on CTH "T" north to Ayres & Associates for a total of $11,138.00. Motion carried. A motion was made and seconded (Larson/Jacobson) to award the CTH "J" AUP project design to Humphrey Engineering for $5,652.00. Motion carried. A motion was made and seconded (Grant/Dowd) to award the AUP design of CTH "T" south, CTH "A" and CTH "K" to Cedar Corporation for $20,650.00. Motion carried. CTH "UU" Status Update: Fedderly noted that the CTH "UU" project is in design by Bonestroo, Rosene, Anderlik, (B.R.A.)& Associates with ongoing discussions regarding various design elements. Review and Approve Single Axle Truck Proposals: Schofield and Fedderly reviewed the proposals received for three single axle trucks. A motion was made and seconded (Larson/Jacobson) to award the single axle truck proposal to Boyer Ford Trucks for three Sterling L7500 single axle trucks with Caterpillar 3126 engines and the additional differential lock options at a total of $153,924.00. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 December 8, 1999 Review Pickup Purchase Options: Schofield, Grant, and King reviewed pickups viewed on the lots of area dealerships. A motion was made and seconded (King/Dowd) to purchase two 2000 model Ford pickups from Cox Motors of New Richmond at a total price of $47,790.00. Motion carried. Review Tractor Purchase/Lease Options: Schofield reviewed the options available to replace the three tractors that the Highway Department is currently leasing. A motion was made and seconded (Jacobson/Larson) to lease/rent three John Deere 5510 tractors from Green Implement at $4,200.00 each with the lease/rent applied to a possible purchase next year, and purchase one loader for $4,085.00. Motion carried. Review Fuel Truck Purchase Options: Fedderly and Schofield reviewed the specifications on used fuel trucks available. A motion was made and seconded (Dowd/Jacobson) to purchase one 'refurbished" 1989 Ford F800 2,000-gallon capacity fuel truck from Midwest Petroleum Tank & Equipment at $36,000.00. Motion carried. Review Trailer Proposals: Fedderly and Schofield reviewed proposals received for one 20-ton trailer with trade options. A motion was made and seconded (Larson/Dowd) to award the trailer proposal to Miller - Bradford for one Towmaster T-40 model trailer outright at $12,075.00. Motion carried. Review Casey Pit Purchase Agreement and Site Plan Development: Fedderly reviewed the purchase agreement made with Daniel Casey, the written plan of operation for the pit, and the upcoming December 16, 1999 Board of Adjustments meeting. A motion was made and seconded (Jacobson/Larson) to authorize Fedderly to issue a manual check in December to Daniel Casey for the land purchase if the Board of Adjustments approves the permit request for pit operations. Motion carried. WisDOT 35/64 Status Update: Fedderly noted that WisDOT has not met with WisDNR yet, so WisDOT is still pursuing options regarding the 35/64 project. WisDOT will update the Committee in January at our regularly scheduled meeting. Review and Approve Year 2000 WisDOT Routine Maintenance Agreements: Fedderly and Harer reviewed the Routine Maintenance Agreements (RMA's) as drawn up by WisDOT. These RMA's list the dollar amount of work to be performed by county forces for 2000 on state and federal highways. Harer noted that WisDOT will be adding a beat to the interstate in 2000 due to increased traffic count, increased lane miles, and the road classification that I-94 falls in within St. Croix County. Fedderly noted that even with the added beat and added dollars in the RMA's, the level of dollars available falls far short of the level of service model projections. The liability language that was discussed with WisDOT is not addressed in the maintenance manual yet either. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 December 8, 1999 A motion was made and seconded (King/Grant) to approve and sign the RMA's as drafted by WisDOT and authorize Fedderly to attach a letter spelling out dissatisfaction with the language and the other concerns discussed. Motion carried. Adjournment: A motion was made and seconded (Dowd/Grant) to adjourn at 12:03 P.M. Motion carried. Various suppliers and associates joined the Committee for a lunch as prepared the Highway Department staff. i � 0 - - - �L�._------ SECRETARY