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HomeMy WebLinkAboutSt Croix Cnty Transportation Committee 10-07-1999P.O. Box 108 1150 Davis Street Hammond, Wisconsin 54015 (715) 796.2227 Fax (715) 796.2339 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St_ Croix County Hoard of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: October 7, 1999 TIM : 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE -VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE.: UNFINISHED BUSINESS: Review Gravel Pit Land Negotiations, CTH 'UU" Project Status .Updaate Review 2000 Final Budget Machinery Management Committee'Dis.eussi6hs and Priorities NEW BUSINESS: Patrol Superintendent Update of Activities Office Copier Upgrade Options ANY OTHER BUSINESS AUTHORIZED BY LAW": POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURI0ENT : (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: September 30, 1999 QUALTTY • FFFICTENC'Y 9 PRTDF UNOFFICIAL MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE r Meeting of October 7, 1999 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with Dowd, Grant, Jacobson, King, and Larson in attendance. Staff members present included Fedderly, Ramberg, and Schofield. Others present during portions of the meeting included Daniel Casey, Stanton Township landowner; and Donald Brown, St. Croix County Interim Administrative Coordinator and Finance Committee Chairman. A motion was made by Grant, seconded by Larson, to adopt the agenda as published. Motion carried. A motion was made by Jacobson, seconded by King, to schedule the next meeting for November 4, 1999 at 9:00 A.M. with Dowd and King reviewing vendors at 8:30 A.M. Motion carried. Action on Previous Minutes: A motion was made by Dowd, seconded by Larson, to approve the minutes of the September 8, 1999 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Grant and King reviewed the vouchers at 8:30 A.M. A motion was made by King, seconded by Grant, to approve the vouchers for payment. Motion carried. King reviewed and highlighted the payments being made. Review Fund Balances: Ramberg handed out and reviewed the September 30, 1999 fund balances. Seminar Attendance Requests: None. Patrol Superintendent Update of Activities: Harer reported on the status of construction, paving, and maintenance activities for the county system, state system, and townships. Review Gravel Pit; Land Negotiations: Fedderly reviewed a map of the Casey property that the Transportation Committee is considering purchasing. The group discussed setbacks, usable acreage, and pit access options. Casey noted that he is not interested in swapping his land for portions of the Somerset pit but is willing to sell the land being discussed to the Highway Department. Dowd was excused at 9:45 A.M. and the issue was further discussed later in the meeting. CTH "UU" Project Status Update: Hudson area County Board Supervisors, the City of Hudson, and BRA and Associates were invited to the meeting to take part in the CTH "UU" project status update. None attended. Y UNOFFICIAL, ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES October 7, 1999 Y Page 2 Fedderly updated and reviewed the background and current status of the CTH "UU" project. Apparently, the City of Hudson is in agreement with the scope of the project and has directed BRA and Associates to provide more detailed engineering so individual costs and responsibilities can be defined. The project will be included on the next agenda for further discussion. Review 2000 Final Budget: Fedderly noted that no changes have been made to the 2000 budget and reviewed a pie chart showing the increased use of outside funds in the operations of the Highway Department. Machinery Management Committee Discussions and Priorities: Fedderly and Schofield handed out and reviewed the narrowed -down and reprioritized machinery management equipment list. A motion was made by King, seconded by Larson, to approve the prioritized equipment list and move forward on proposals for the top items. Motion carried. Office Copier Upgrade Options: Ramberg handed out and reviewed a spreadsheet analyzing the options available for the Highway Department copy needs. A motion was made by Larson, seconded by Jacobson, to upgrade the current 1992 Canon 3050 copier to a 1999 Canon IR330D Digital copier with a 36-month lease of $197.00 per month and a $1.00 buyout through the current vendor, E.O. Johnson of Eau Claire. Motion carried. Review Highway Safety Minutes: Ramberg and Grant handed out and reviewed the unofficial September 10, 1999 Highway Department Safety Committee minutes. Announcements and Correspondences: Fedderly handed out the September 1999 issue of the "Road Works" publication; a WCA thank you for speaking at the WCA Annual Convention; the Wisconsin Bike Path Plan documentation; a Village of Woodville resolution regarding CTH "B"; and the state 1998 equipment cost analysis. Review Gravel Pit Land Negotiations (Continued): The Committee reviewed and discussed an. 'in-house" sales study and the options available for gravel pits in the area, along with the need for Zoning Approval and the development of a long range operational plan for the site to establish the existing site conditions. Fedderly presented proposals for a topographical "fly -over" of the area. A motion was made by Larson, seconded by Jacobson, to authorize Fedderly to negotiate a purchase price with Casey as outlined by the Committee, with any purchase being contingent upon Zoning approval; and approve a topographical fly -over of the area from Horizons, Inc. for an estimated $3,810.00. Motion carried. Adjournment: A motion was made by Larson, seconded by Jacobson, to adjourn at 2:13 P.M. Motion carried. -------------------------------- SECRETARY r MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE ' Meeting of October 7, 1999 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with Dowd, Grant, Jacobson, King, and Larson in attendance. Staff members present included Fedderly, Ramberg, and Schofield. Others present during portions of the meeting included Daniel Casey, Stanton Township landowner; and Donald Brown, St. Croix County Interim Administrative Coordinator and Finance Committee Chairman. A motion was made by Grant, seconded by Larson, to adopt the agenda as published. Motion carried. A motion was made by Jacobson, seconded by King, to schedule the next meeting for November 4, 1999 at 9:00 A.M. with Dowd and King reviewing vendors at 8:30 A.M. Motion carried. Action on Previous Minutes: A motion was made by Dowd, seconded by Larson, to approve the minutes of the September 8, 1999 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Grant and King reviewed the vouchers at 8:30 A.M. A motion was made by King, seconded by Grant, to approve the vouchers for payment. Motion carried. King reviewed and highlighted the payments being made. Review Fund Balances: Ramberg handed out and reviewed the September 30, 1999 fund balances. Seminar Attendance Requests: None. Patrol Superintendent Update of Activities: Harer reported on the status of construction, paving, and maintenance activities for the county system, state system, and townships. Review Gravel Pit.Land Negotiations: Fedderly reviewed a map of the Casey property that the Transportation Committee is considering purchasing. The group discussed setbacks, usable acreage, and pit access options. Casey noted that he is not interested in swapping his land for portions of the Somerset pit but is willing to sell the land being discussed to the Highway Department. Dowd was excused at 9:45 A.M. and the issue was further discussed later in the meeting. CTH "'UU" Project Status Update: Hudson area County Board Supervisors, the City of Hudson, and BRA and Associates were invited to the meeting to take part in the CTH 'UU" project status update. None attended. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 October 7, 1999 Fedderly updated and reviewed the background and current status of the CTH "UU" project. Apparently, the City of Hudson is in agreement with the scope of the project and has directed BRA and Associates to provide more detailed engineering so individual costs and responsibilities can be defined. The project will be included on the next agenda for further discussion. Review 2000 Final Budget: Fedderly noted that no changes have been made to the 2000 budget and reviewed a pie chart showing the increased use of outside funds in the operations of the Highway Department. Machinery Management Committee Discussions and Priorities: Fedderly and Schofield handed out and reviewed the narrowed -down and reprioritized machinery management equipment list. A motion was made by King, seconded by Larson, to approve the prioritized equipment list and move forward on proposals for the top items. Motion carried. Office Copier Upgrade Options: Ramberg handed out and reviewed a spreadsheet analyzing the options available for the Highway Department copy needs. A motion was made by Larson, seconded by Jacobson, to upgrade the current 1992 Canon 3050 copier to a 1999 Canon IR330D Digital copier with a 36-month lease of $197.00 per month and a $1.00 buyout through the current vendor, E.O. Johnson of Eau Claire. Motion carried. Review Highway Safety Minutes: Ramberg and Grant handed out and reviewed the unofficial September 10, 1999 Highway Department Safety Committee minutes. Announcements and Correspondences: Fedderly handed out the September 1999 issue of the "Road. Works" publication; a WCA thank you for speaking at the WCA Annual Convention; the Wisconsin Bike Path Plan documentation; a Village of Woodville resolution regarding CTH "B"; and the state 1998 equipment cost analysis. Review Gravel Pit Land Negotiations (Continued): The Committee reviewed and discussed an "in-house" sales study and the options available for gravel pits in the area, along with the need for Zoning Approval and the development of a long range operational plan for the site to establish the existing site conditions. Fedderly presented proposals for a topographical "fly -over" of the area. A motion was made by Larson, seconded by Jacobson, to authorize Fedderly to negotiate a purchase price with Casey as outlined by the Committee, with any purchase being contingent upon Zoning approval; and approve a topographical fly -over of the area from Horizons, Inc. for an estimated $3,810.00. Motion carried. Adjournment: A motion was made by Larson, adjourn at 2:13 P.M. Motion carried. seconded by Jacobson, to SECRETARY