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HomeMy WebLinkAboutSt Croix Cnty Transportation Committee 09-08-1999x PA. Box 108 1150 Davis Street (715) 796-2227 Hammond, Wisconsin 54015 Fax (715) 796-2339 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St. Croix County Board of Supervisors FROM: 'Transportation Committee Chairman, Richard King CON24ITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: September 8, 1999 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: PtOI.I. CALL: : ,ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & COP4�9SPONDXNCE>; UNFINISHED BUSINESS: Review Gravel pit Land Regotlatio 5. CTH "LTfJ" Project Status Review Preliminary 2000 Budget Review and Award Salt and Chloride Proposals NEW BUSINESS; Machinery Management Discussions Review Outstanding Billings Status ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: September 2, 1999 QUALITY . EFFTCTFNCY 9 PRTDF. X UNOFFICIAL MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of September 8, 1999 The meeting was called to order by Chairman King at 9:04 A.M. Roll call was taken with Dowd, Grant, Jacobson, and King in attendance, with Larson excused. Staff members present included Fedderly, Durkee, Ramberg, and Schofield. Others present for portions of the meeting include Dennis Postler (B.R.A. & Associates), Tom Syfko (B.R.A. & Associates), Denny Darnold (City of Hudson), and Judy Kelly (Hudson City Council). A motion was made by Grant, seconded by Jacobson, to adopt the agenda as published. Motion carried. The next meeting was previously scheduled for October 7, 1999 at 9:00 A.M. with Grant and King reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made by Grant, seconded by Dowd, to approve the minutes of the August 5, 1999 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Jacobson and King reviewed the vouchers at 8:30 A.M. A motion was made by King, seconded by Jacobson, to approve the vouchers for payment. Motion carried. Announcements and Correspondences: None. CTH "UU" Project Status: Fedderly noted that he had discussed the CTH "UU" project with Bonestroo, Rosene, Anderlik, (B.R.A.)& Assciates and the City of Hudson. The scope of work discussed is different than a typical mill and overlay (the scope proposed is similar to the scope that the county did with the easterly portion). The project has become more narrowly defined. A motion was made by Jacobson, seconded by Dowd, to accept the project scope concept as presented with the county "center 22'" share estimate of $180,000.00. Motion carried. If the City of Hudson is in favor of the project scope and the county share, as discussed today, more detailed engineering can take place. Solid engineering criteria are needed to define individual costs and responsibilities. Review Fund Balances: Ramberg and Fedderly handed out and reviewed the August 31, 1999 fund balances. Review Highway Safety Minutes: Grant reviewed the unofficial August 24, 1999 Highway Department Safety Committee minutes. The Safety Committee recommended a meal supplier, and seminar speaker for the November 5, 1999 Highway Department Fall Safety Seminar. A motion was made by Grant, seconded by King, to approve Ruth Hurtgen Catering for the seminar meal and George Thole (Stillwater High School football coach) as the main speaker. Motion carried. UNOFFICIAL ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 September 8, 1999, 1999 Seminar Attendance Requests: Fedderly reviewed a request for office employees to attend an October 6, 1999 Microsoft Office seminar in Eau Claire. A motion was made by Dowd, seconded by Jacobson, to approve up to four employees attend the October 6, 1999 Eau Claire Microsoft Office seminar at $59.00 each. Motion carried. Review Preliminary 2000 Budget: Fedderly reviewed the preliminary 2000 budget. The Highway Department is submitting a budget at the same dollar amount of appropriation as 1999 and will plan on absorbing the health insurance increase and wage increases. Review Gravel Pit Land Negotiations: Fedderly noted that' Daniel Casey is not interested in the Somerset pit, but is willing to sell his 118 acres to the Highway Department. The Committee discussed prices, future gravel needs, quantities available, and the Olson lease. Fedderly will discuss prices with Casey and gather details on all gravel pit options available. Review and Award Salt and Chloride Proposals: Schofield, and Fedderly handed out and discussed salt and chloride proposals received for the 1999-2000 season. A motion was made by Jacobson, seconded by Dowd, to approve the low proposal of _$26.00 per ton_ of salt_ (picked -up) from Morton Salt; and approve the low proposal of $6.75 (delivered)/$6.45 (Picked -up) per ton of calcium chloride from VanWaters & Rogers, Inc. Motion carried. Machinery Management Discussions: Fedderly and Schofield reviewed heating fuel supply proposals received for the 1999-2000 heating season. No direct county appropriations are made for the heating costs of the Highway Department buildings because they are funded from the machinery fund. A motion was made by Grant, seconded by Jacobson, to accept the Thermogas Company proposal of .509 cents of L.P. gas per gallon for the 1999-2000 heating season. Motion carried with Dowd voting no. Fedderly handed out the machinery needs list for year 2000 as created by the Highway Department Machinery Management group. The list will be narrowed down and prioritized for the next meeting. Review Outstanding Billings Status: Ramberg and Fedderly reviewed a list of nine outstanding billings for sign and other property damage. Ramberg also reviewed the attempts made to collect from each.of these individuals. A motion was made by King, seconded by Jacobson, to write-off the oldest four outstanding property damage bills as uncollectable. Motion carried. Adjournment: A motion was made by Dowd, seconded by Grant, to adjourn at 12:15 P.M. Motion carried. -------------------------------- SECRETARY MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of September 8, 1999 The meeting was called to order by Chairman King at 9:04 A.M. Roll call was taken with Dowd, Grant, Jacobson, and King in attendance, with Larson excused. Staff members present included Fedderly, Durkee, Ramberg, and Schofield. Others present for portions of the meeting include Dennis Postler (B.R.A. & Associates), Tom Syfko (B.R.A. & Associates), Denny Darnold (City of Hudson), and Judy Kelly (Hudson City Council). A motion was made by Grant, seconded by_Jacobson, to adopt the agenda as published. Motion carried. The next meeting was previously scheduled for October 7, 1999 at 9:00 A.M. with Grant, and King reviewing vendors at 8:30 A.M. Action on Previous Minutes: A motion was made by Grant, seconded by Dowd, to approve the minutes of the August 5, 1999 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Jacobson and King reviewed the vouchers at 8:30 A.M. A motion was made by King, seconded by Jacobson, to approve the vouchers for payment. Motion carried. Announcements and Correspondences: None. CTH ''UU" Project Status: Fedderly noted that he had discussed the CTH "UU" project with Bonestroo, Rosene, Anderlik, (B.R.A.)& Assciates and the City of Hudson. The scope of work discussed is different than a typical mill and.overlay (the scope proposed is similar to the scope that the county did with the easterly portion). The project has become more narrowly defined. A motion was made by Jacobson, seconded by Dowd, to accept the project scope concept as presented with the county %center 22 "' share estimate of $180,000.00. Motion carried. If the City of Hudson is in favor of the project scope and the county share, as discussed today, more detailed engineering can take place. Solid engineering criteria are needed. to define individual costs and responsibilities. Review Fund Balances: Ramberg and Fedderly handed out and reviewed the August 31.,.1999.fund balances. Review Highway Safety Minutes: Grant reviewed the unofficial August 24, 1999 Highway Department Safety Committee minutes. The Safety Committee recommended a meal supplier, and seminar speaker for the November 5, 1999 Highway Department Fall Safety Seminar. A motion was made by Grant, seconded by King, to approve Ruth Hurtgen Catering for the seminar meal and George Thole (Stillwater High School football coach) as the main speaker. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 September 8, 1999, 1999 Seminar Attendance Requests: Fedderly reviewed a request for office employees to attend an October 6, 1999 Microsoft Office seminar in Eau Claire. A motion was made by Dowd, seconded by Jacobson, to approve up to four employees attend the October 6, 1999 Eau Claire Microsoft Office seminar at $59.00 each. Motion carried. Review Preliminary 2000 Budget: Fedderly reviewed the preliminary 2000 budget. The Highway Department is submitting a budget at the same dollar amount of appropriation as 1999 and will plan on absorbing the health insurance increase and wage increases. Review Gravel Pit Land Negotiations: Fedderly noted that Daniel Casey is not interested in the Somerset pit, but is willing to sell his 118 acres to the Highway Department. The Committee discussed prices, future gravel needs, quantities available, and the Olson lease. Fedderly will discuss prices with Casey and gather details on all gravel pit options available. Review and Award Salt and Chloride Proposals: Schofield and Fedderly handed out and discussed salt and chloride proposals received for the 1999-2000 season. A motion was made by Jacobson, seconded by Dowd, to approve the low proposal of $26.00 per ton of salt (picked -up) from Morton Salt; and approve the low proposal of $6.75 (delivered)/$6.45 (Picked -up) per ton of calcium chloride from VanWaters & Rogers, Inc. Motion carried. Machinery Management Discussions: Fedderly and Schofield reviewed heating fuel supply proposals received for the 1999-2000 heating season. No direct county appropriations are made for the heating costs of the Highway Department buildings because they are funded from the machinery fund. A motion was made by Grant, seconded by Jacobson, to accept the Thermogas Company proposal of .509 cents of L.P. gas per gallon for the 1999-2000 heating season. Motion carried with Dowd voting no. Fedderly handed out the machinery needs list for year 2000 as created by the Highway Department Machinery Management group. The list will be narrowed down and prioritized for the next meeting. Review Outstanding Billings Status: Ramberg and Fedderly reviewed a list of nine outstanding billings for sign and other property damage. Ramberg also reviewed the attempts made to collect from each of these individuals. A motion was made by King, seconded by Jacobson, to write-off the oldest four outstanding property damage bills as uncollectable. Motion carried. Adjournment: A motion was made by Dowd, econded y Grant, to adjourn at 12:15 P.M. Motion carried. SECRETARY