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HomeMy WebLinkAboutSt Croix Cnty Transportation Committee 03-04-1999P_O. Box 108 1150 Davis Street (715) 796-2227 Hammond, Wisconsin 54015 Fax (715) 796-2339 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairman St_ Croix County Board of Supervisors FROM: Transportation Committee Chairman, Richard King COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: March 4, 1999 TIME: 9:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES':,, SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS CORRESPONDENCE':, UNFINISHED BUSINESS Review and Discuss Upcominq•Reque'st's fog• rQposals Discuss .New Somerset Shop Proposal Discuss Olson Pit Alter-natives"";, Review Alternative 35/64 Alignment Options with Wi5DOT (Joint meeting with Planning and Development) NEW BUSINESS: Review Building Electrical Proposals Review Hot Box Proposals ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J_ Fedderly, P.E_, R.L.S.; Highway Commissioner DATE: February 25, 1999 QUALITY • EFFICIENCY • PRIDE MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of March 4, 1999 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with Dowd, Grant, Jacobson, King, and Larson in attendance. Staff members present included Fedderly, Schofield, and Ramberg. Others present included Jensen, Hense, and Raymond of the Planning, Zoning, and Parks Committee; Dave Fodroczi, Planning Director; Terry Pederson and Marty Beekman of WisDOT; Lloyd Dahlke and Dan Davis of the Town of St. Joseph; as well as Henry Lentz and Keith Relyea, residents of St. Joseph Township. A motion was made by Larson, seconded by Dowd, to adopt the agenda as published. Motion carried. The next meeting was previously set for April 8, 1999 at 9:00 A.M. with King and Dowd reviewing vendors at 8:30 A.M. Approve Vouchers for Payment: King and Jacobson reviewed the vouchers at 8:30 A.M. A motion was made by Grant, seconded by Jacobson, to approve the vouchers for payment. Motion carried. Review Alternative 35/64 Alignment Options with WisDOT: Pederson updated the group with an explanation of the two route alternatives with maps and handouts. The group discussed the impacts of each alternative that included costs, fill quantities, alignments with existing roads, ramps, residential impacts, curves, drainage, ravines, road high points, keeping the river banks scenic, driving routes, driving distances, maintenance factors, safety, school traffic concerns, and traffic counts. (See attached handout.) WisDOT will proceed with more public meetings to obtain a general consensus of the local community in moving toward the EIS (Environmental Impact Study) phase of the project. Action on Previous Minutes: A motion was made by Jacobson, seconded by Larson, to approve the minutes of the February 9, 1999 meeting as mailed to the members. Motion carried. Review Fund Balances: Ramberg reviewed the February 15, 1999 fund balances. Review Highway Safety Minutes: Schofield and Grant noted that WITC offers an "in-house" forklift course that will be applicable to the Highway Departments needs. Seminar Attendance Requests: Fedderly reviewed a request to attend a UW-Extension "Basic Work Zone Traffic Control" course in Eau Claire on March 26, 1999. A motion was made by Grant, seconded by Jacobson, to approve 4-5 employees to attend the traffic control course at $35.00 each. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES March 4, 1999 Announcements and Correspondences: WisDOT news release outlining the Transportation Enhancement projects, receive $200,000.00; and $8 million - Discretionary (STP-D) grants, of will be receiving $512,000.00. Page 2 Fedderly handed out copies of a approval of $11.3 million for of which St. Croix County will for Surface Transportation Program ,hick St. Croix County governments The annual request for an Adopt -A -Highway booth from. Fern Bridge Gardens at their "Earth Day" seminar has been received. Grant volunteered to assist with the program again this year. Fedderly noted that the "Clean Sweep Program" administrators have requested to use the Hudson shop for their May 22, 1999 collection site. The Highway Department hazardous material concerns were addressed last year. The long truck issue will be coming up again this year for STH 46 from STH 64 to USH 8. Fedderly noted that double and triple bottom trailers reduce the life of these types of roads and can severely damage them during the time of the year when the frost is coming out of the roads. In addition, these units are not compatible with the type of rural two lane roadways. County road weight restriction ads are out and the roads will be posted according to their condition. Fedderly handed out the Highway Department proposed 4X10 summer work schedule. A motion was made by Dowd, seconded by Larson, to approve the 4X10-work schedule as presented. Motion carried. Fedderly noted that Beverly Denucci's retirement date is March 19, 1999. The applications for her position have been reviewed and interviews can now be set up. A motion was made by Grant, seconded by Jacobson, to set-up the interviews for March 18, 1999 from 9:00 A.M. to noon. Motion carried. Review and Discuss Upcoming Requests for Proposals: Fedderly reviewed the prices and specifications received for a � ton shop pickup. A motion was made by Dowd, seconded by Larson, to approve the purchase of one 1999 3/ ton pickup from Bernard's Auto of New Richmond as presented for $24,857.00. Motion carried. Schofield handed out the spring and summer 1999 bid schedule. Items listed on the schedule include milling and crushing, oil, pit and quarry crushing, truck wings, truck boxes, truck hydraulics, a skid steer, culverts, tractors, and a trailer. Fedderly reviewed the 1999 machinery fund projections. He reviewed anticipated revenues, expenses, and purchases that will affect the machinery fund for the year. 6 ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 March 4, 1999 Discuss New Somerset Shop Proposal: Preliminary cost estimates for building a new shop at the Somerset Pit was discussed. These costs were included in the machinery fund projections. WisDOT is also budgeting for a 1,000-ton saltshed to be built at the Somerset shop location also. This will be booked as contributed capital to the Highway Department. Discuss Olson Pit Alternatives: Fedderly noted that Ralph Olson and Dan Casey may be interested in selling land to the Highway Department for gravel pit resources. The Committee discussed alternatives for gravel needs as well as sand needs in the Somerset area. Fedderly will evaluate the alternatives, prices, quantities of gravel available, quantities of sand available, as well as quantities of gravel and sand needed for future use. Review Building Electrical Proposals: Fedderly and Schofield reviewed the Auth-Colson and Associates, Inc. (AC/a) electrical upgrade proposal recommendations and contract administration fees. A motion was made by Jacobson, seconded by Grant, to approve the electrical upgrade proposal submitted by B & B Electric of Eau Claire for $25,316.00 as recommended by AC/a and the Highway Department staff. Motion carried. Review Hot -Box Proposals: Fedderly and Schofield reviewed hot -box proposals received. A hot -box will melt blacktop chunks into usable asphalt patching material. A motion was made by Larson, seconded by Jacobson, to approve the hot-box/reclaimer proposal from McQueen Equipment of St. Paul for $19,133.00. Motion carried. Adjournment: A motion was made by Larson, seconded by Jacobson, to adjourn at 1:15 P.M. Motion carried. SECRETARY MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of March 4, 1999 The meeting was called to order by Chairman King at 9:00 A.M. Roll call was taken with Dowd, Grant, Jacobson, King, and Larson in attendance. Staff members present included Fedderly, Schofield, and Ramberg. Others present included Jensen, Hense, and Raymond of the Planning, Zoning, and Parks Committee; Dave Fodroczi, Planning Director; Terry Pederson and Marty Beekman of WisDOT; Lloyd Dahlke and Dan Davis of the Town of St. Joseph; as well as Henry Lentz and Keith Relyea, residents of St. Joseph Township. A motion was made by Larson, seconded by Dowd, to adopt the agenda as published. Motion carried. The next meeting was previously set for April 8, 1999 at 9:00 A.M. with King and Dowd reviewing vendors at 8:30 A.M. Approve Vouchers for Payment: King and Jacobson reviewed the vouchers at 8:30 A.M. A motion was made by Grant, seconded by Jacobson, to approve the vouchers for payment. Motion carried. Review Alternative 35/64 Alignment Options with WisDOT: Pederson updated the group with an explanation of the two route alternatives with maps and handouts. The group discussed the impacts of each alternative that included costs, fill quantities, alignments with existing roads, ramps, residential impacts, curves, drainage, ravines, road high points, keeping the river banks scenic, driving routes, driving distances, maintenance factors, safety, school traffic concerns, and traffic counts. (See attached handout.) WisDOT will proceed with more public meetings to obtain a general consensus of the local community in moving toward the EIS (Environmental Impact Study) phase of the project. Action on Previous Minutes: A motion was made by Jacobson, seconded by Larson, to approve the minutes of the February 9, 1999 meeting as mailed to the members. Motion carried. Review Fund Balances: Ramberg reviewed the February 15, 1999 fund balances. Review Highway Safety Minutes: Schofield and Grant noted that WITC offers an "in-house" forklift course that will be applicable to the Highway Departments needs. Seminar Attendance Requests: Fedderly reviewed a request to attend a UW-Extension "Basic Work Zone Traffic Control" course in Eau Claire on March 26, 1999. A motion was made by Grant, seconded by Jacobson, to approve 4-5 employees to attend the traffic control course at $35.00 each. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 March 4, 1999 Announcements and Correspondences: Fedderly handed out copies of a WisDOT news release outlining the approval of $11.3 million for Transportation Enhancement projects, of which St. Croix County will receive $200,000.00; and $8 million for Surface Transportation Program - Discretionary (STP-D) grants, of which St. Croix County governments will be receiving $512,000.00. The annual request for an Adopt -A -Highway booth from Fern Bridge Gardens at their "Earth Day" seminar has been received. Grant volunteered to assist with the program again this year. Fedderly noted that the "Clean Sweep Program" administrators have requested to use the Hudson shop for their May 22, 1999 collection site. The Highway Department hazardous material concerns were addressed last year. The long truck issue will be coming up again this year for STH 46 from STH 64 to USH 8. Fedderly noted that double and triple bottom trailers reduce the life of these types of roads and can severely damage them during the time of the year when the frost is coming out of the roads. In addition, these units are not compatible with the type of rural two lane roadways. County road weight restriction ads are out and the roads will be posted according to their condition. Fedderly handed out the Highway Department proposed 4X10 summer work schedule. A motion was made by Dowd, seconded by Larson, to approve the 4X10-work schedule as presented. Motion carried. Fedderly noted that Beverly Denucci's retirement date is March 19, 1999. The applications for her position have been reviewed and interviews can now be set up. A motion was made by Grant, seconded by Jacobson, to set-up the interviews for March 18, 1999 from 9:00 A.M. to noon. Motion carried. Review and Discuss Upcoming Requests for Proposals: Fedderly reviewed the prices and specifications received for a -314 ton shop pickup. A motion was made by Dowd, seconded by Larson, to approve the purchase of one 1999 8/ ton pickup from Bernard's Auto of New Richmond as presented for $24,857.00. Motion carried. Schofield handed out the spring and summer 1999 bid schedule. Items listed on the schedule include milling and crushing, oil, pit and quarry crushing, truck wings, truck boxes, truck hydraulics, a skid steer, culverts, tractors, and a trailer. Fedderly reviewed the 1999 machinery fund projections. He reviewed anticipated revenues, expenses, and purchases that will affect the machinery fund for the year. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 March 4, 1999 Discuss New Somerset Shop Proposal: Preliminary cost estimates for building a new shop at the Somerset Pit was discussed. These costs were included in the machinery fund projections. WisDOT is also budgeting for a 1,000-ton saltshed to be built at the Somerset shop location also. This will be booked as contributed capital to the Highway Department. Discuss Olson Pit Alternatives: Fedderly noted that Ralph Olson and Dan Casey may be interested in selling land to the Highway Department for gravel pit resources. The Committee discussed alternatives for gravel needs as well as sand needs in the Somerset area. Fedderly will evaluate the alternatives, prices, quantities of gravel available, quantities of sand available, as well as quantities of gravel and sand needed for future use. Review Building Electrical Proposals: Fedderly and Schofield reviewed the Auth-Colson and Associates, Inc. (AC/a) electrical upgrade proposal recommendations and contract administration fees. A motion was made by Jacobson, seconded by Grant, to approve the electrical upgrade proposal submitted by B & B Electric of Eau Claire for $25,316.00 as recommended by AC/a and the Highway Department staff. Motion carried. Review Hot -Box Proposals: Fedderly and Schofield reviewed hot -box proposals received. A hot -box will melt blacktop chunks into usable asphalt patching material. A motion was made by Larson, seconded by Jacobson, to approve the hot-box/reclaimer proposal from McQueen Equipment of St. Paul for $19,133.00. Motion carried. Adjournment: A motion was made by Larson, seconded by Jacobson, to adjourn at 1:15 P.M. Motion carried. SECRETARY