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HomeMy WebLinkAboutEmergency Communications 07-20-1998ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Thomas Dorsey, Chairperson St. Croix County Board FROM: Emergency Communications Committee COMMITTEE TITLE: Emergency Communications DATE: July 20, 1998 (Monday) TIME: 9:00 A.M. LOCATION: St. Croix County Government Center Emergency Gov't Office 1101 Carmichael Rd Conference Room Hudson, WI CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: Towing/wrecker service policy Committee organization/representation NEW BUSINESS: Election of committee officers Municipal law enforcement representative Leave of absence request Weather Warning policy/outdoor sirens Preliminary 1999 budget process/schedule Director's Report Bills & vouchers Closed session per WI Statute 19.85(1)(c) employment, promotion, compenstation, or performance evaluation data of public employee ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Bruce A. Brantner, Director DATE: June 29, 1998 COPIES TO: COUNTY BOARD OFFICE COUNTY CLERK COMMITTEE MEMBERS NEWS MEDIA/NOTICE BOARD k MINUTES EMERGENCY COMMUNICATIONS COMMITTEE July 20, 1998 Present: Chuck Mehls, George Sinclear - County Board; Bruce Brantner - Emergency Communications; Jack Colvard - Emergency Government; Jim VanderWyst - New Richmond Fire; Rick Pfaff - Somerset Police Dept.; Ron Volkert - Sheriff's Dept.; Additional Attendees: Bob Emberger, Eldon Bader - St. Croix County RACES (Radio Amateur Civil Emergency Services) Absent - Nancy Bieraugel - County Board; Greg Carlson - WITC The meeting was called to order by Chuck Mehls at 9:10 a.m.. The agenda was adopted on a VanderWyst/Pfaff MOTION. Minutes of the April 23, 1998 meeting were approved, on a VanderWyst/Volkert MOTION. The date of the next meeting is August 14, 1998 at 9:00 a.m. in the Emergency Government Conference Room. Unfinished Business: 1. Towing/wrecker policy: Brantner presented the Committee with a letter to towers addressing the towing policy of the County. The letter and updated policy will be mailed to all towers, if approved by the Committee. Pfaff/VanderWyst MOTION to accept and approve the letter and change in towing policy, and to mail the letter and policy to all towers currently on the Dispatch Center list. 2. Committee Organization/Representation: Brantner distributed a copy of the composition and organizational policies of the Emergency Communications Committee. A Colvard/VanderWyst MOTION was approved to accept the organizational guidelines for the Committee. A Colvard/Pfaff MOTION was approved to amend the name on the guidelines from User Board to Emergency Communications Committee. New Business: 1. Committee Membership, Municipal Law Enforcement Representative: Pfaff recommended that' Dick Trende, Hudson Police Chief, become the Municipal Law Enforcement Representative k f' because he is resigning from the Committee. Pfaff/VanderWyst MOTION was approved to recommend to Tom Dorsey that he appoint Dick Trende to the Committee. Brantner thanked Pfaff for his years of service on the Committee. 2. Leave of Absence: Brantner informed the Committee that one of his staff has verbally requested a leave of absence. He said he has informed the individual that they will need written request before the leave will be considered by the Committee. 3. Election of Committee Officers: Chairman Mehls opened nominations for Committee Chairman. Sinclear nominated Mehls for Chairman. A Sinclear/VanderWyst MOTION was then approved, electing Mehls on a unanimous vote. Next, Mehls opened nominations for Vice Chairman. Mehls nominated Sinclear as Vice Chairman. A Mehls/VanderWyst MOTION was approved, electing Sinclear Vice Chairman by unanimous vote. Mehls opened nominations for Committee Secretary. Colvard nominated ` VanderWyst as Secretary. A Sinclear/Colvard MOTION was approved, electing VanderWyst by unanimous vote . 4. Budget Process and Schedule: Brantner informed the Committee that the budget has to be approved by the Committee prior to August 21st. He will have a preliminary budget for the Committee meeting on August 14th. 5. Director's Report: A. The current Master Street Address Guide is being updated and upgraded to create a truly enhanced 911 system. B. Brantner is working on radio enhancement to channel 3 to allow better communications for emergency services personnel. C. Budget considerations for the 1999 budget will include updated consoles for the computer in order to make them compliant with the year 2000 date concerns. Radio console computer hardware is a question that is still being resolved. The existing 911 equipment is compatible to year 2000 concerns. D. Review of the budget reflects that he is below estimated expenditures as of July 13th. E. The issues with the Clues computer package are undecided at this time. He will be attending a meeting in Madison on July 22nd addressing these issues. F. Brantner informed the Committee that the police chiefs have requested a meeting with the County Board Chairman and Vice Chairman to address issues of the jail and Emergency Communications. 5. Bills: Brantner presented the bills for March, April, May, and June. A Sinclear/VanderWyst MOTION approved the bills as presented. 6. Weather Warning Policyloutdoor Sirens: The procedures for watches and warnings currently being implemented, were discussed. Discussion also addressed the cable over -ride systems in the County, and that there are three cable companies that have not provided this capability to their customers and Emergency Communications. A Sinclear/Colvard MOTION was approved to write a letter addressing the participation in the county -wide cable override implemented by Emergency Communications. Brantner then reviewed siren procedures as activated through dispatch. 7. Mehls requested Emberger and Bader to address RACES issues and concerns that they may have. Emberger identified how RACES can provide support to emergency services when additional communications is needed. Also, he had questions concerning the RACES repeater and if it was going to be upgraded. Brantner responded to his concerns by identifying the improvements that will be taking place in the future. Mehls requested that they attend the October meeting to report back to the Committee concerning their communications capability. 8. Closed Session per WI Statute 19.85(1)(c): Sinclear/VanderWyst MOTION to go into closed session was approved by roll call vote: VanderWyst - yes, Sinclear - yes, Volkert - yes, Pfaff - yes, Colvard - yes, and Mehls - yes. Sinclear/VanderWyst MOTION was approved to come out of closed session. Announcements & Correspondence None. Adjournment: The meeting adjourned at 11:20 a.m. on a Sinclear/VanderWyst MOTION. Respectfully submitted, ack Colvard, Secretary