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HomeMy WebLinkAboutFinance 12-09-1998ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Wednesday, December 9, LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: January ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1998 8:30 A.M. 8, 1999 8:30 A.M. NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Sale of Ag. Center Land B. Troy Beach Road (Bonding) 3. Finance Director's Report A. Dates of 1999 Finance Committee Meetings 4. Corporation Counsel Report A. Glen Hills Watershed Dam Breach Study B. County Fair Real Estate Purchase C. Wohler's House on Cedar Lake 5. County Clerk Report A. Dog Damage Claim - Duane Lyon, Town of St. Joseph B. Purchase of Overhead Projector for County Board and Committee Use 6. Bid Award for Incinerator Building and Equipment 7. Security Team Report 8. Health Insurance for County Board Members CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 11/24/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting December 9, 1998 Meeting called to order by Chair Brown at 8:30 a.m. Guests, Supervisors and press were welcomed. Members present: Don Brown, Robert Boche, Tom Dorsey, Herb Giese, Tom O'Connell. Staff Present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Suprs. Speer, Mortensen, Horne and Standafer; Christy Nelson from New Richmond News. Motion by Boche, 2nd by O'Connell to adopt the agenda. Carried. Next meeting is January 8, 1999. Motion by Giese, 2nd by Dorsey to approve the November minutes. Carried. Chair Brown expressed sorrow regarding the death of Supr. George Sinclear. The meeting will conclude by 10:00 a.m. to allow people to attend Sinclear's funeral. Vouchers: Dorsey had reviewed and bills were in order. Motion by Dorsey, 2nd by O'Connell to approve the vouchers. Carried. Administrative Coordinator: Aq. Center Land: Krizek said 1.5 A remains at the Ag. Center site. A certified survey map needs to be completed before this could be sold back to the Village of Baldwin. The Highway Dept. will do this and the issue will be discussed at a future meeting. Troy Beach Road: Residents along Troy Beach wish to continue hauling rip rap along the shore line and need to use the Troy Park beach road. Planning, Zoning and Parks Committee approved this procedure but requested the Finance Committee set the bond that would cover any road damage. If the blacktop is destroyed, cost of repair would be $100,000. If the base is destroyed, the cost would be $150,000 so a bond for this amount would be needed. Dave Larson, Assistant Director of Glen Hills Park, John Duntley from the St. Croix YMCA, and the Ostbys, landowners were present. Duntley said Timme is the contractor for hauling the rip rap and they will do the bond per the County's request and meeting specified conditions such as the road being frozen. Motion by Boche, 2nd by Dorsey stating the County Highway Department and the contractor shall do a road condition inspection prior to commencement of the project. At the completion of the project or expiration of the agreement, the County Highway Department shall inspect the road to determine what, if any, damage was done to the road by the contractor. The contractor shall be responsible for repair or replacement of the road or sections of the road and shall perform the work as soon as weather and soil conditions permit. A bond in the amount of $150,000 shall be delivered to the County to assure performance of the work. 1 Carried. Finance Director: Rich_ Loney distributed the scheduled Finance Committee meeting dates for 1999. He also made available a Perch Lake Project Cost Analysis. Supr. Horne questioned the DNR funding promised and how much had been paid. So far, $95, 392 has been paid and Loney said $112,584 is owed. Horne advised we need to stay on top of this funding. A monthly report will be given at the Finance meetings. County Clerk: Dog Damaae Claim: Motion by O'Connell, 2nd by Dorsey to approve payment of $55.50 to Duane Lyon, Town of St. Joseph for the loss of ducks and chickens. Carried. Sue Nelson requested permission to purchase a new overhead projector for use in the County Board room from the County Board budget. Cost should be approximately $440. Motion by Giese, 2nd by O'Connell to approve purchase of overhead projector. Carried. Corporation Counsel: Greg Timmerman reported a response letter from DNR regarding payment for the Glen Hills safety study. According to the WI Statutes, the County should pay the cost. Fairgrounds Land Purchase: Timmerman said the deed has -been received and after satisfaction of mortgage is received, it will be filed. Chair Brown suggested having a certified survey map. Motion by Boche, 2nd by Giese to have certified survey map completed by the County Highway Department. Carried. Supr. Horne commented a correct budget should be submitted by the Fair Board during budget review. Brown read a letter sent from Finance Director Loney to Fair President Dick Sullwold in which he requested a complete budget. Timmerman reported the Wohlers' house on Cedar Lake which was illegally built has been removed. The site has not yet been remediated. Wohlers has paid all costs and forfeitures assigned. Bid Ward for Incinerator Building and Equipment• Chair Brown read the bids (see attached form). Discussion on hazardous waste and the county being responsible for clean up. Krizek said all external waste has been removed. There is no letter on file from the DNR regarding any hazard waste present. Timmerman noted the provisions of the bid document say the building and equipment are to be sold "as is" with no warranty by the county. The buyer is responsible for examination of the building. St. Croix County nor Corporation Counsel Timmerman is aware of any contamination in the building. Soil outside of the building has been remediated. Timmerman said the bids were received and opened legally on December 2nd. 2 Motion by Boche, 2nd by Giese to accept the bid of Weldex, Eau Claire. Carried. This bid contains no clause holding the County responsible for hazardous waste clean-up. Total cost for removal to the County will be $43,500. Security Team Report: Clerk Nelson reported members appointed to the team by Chair Dorsey are District Attorney Eric Johnson, Tom VandeBerg from the Sheriff's Department, Janet Smith, employee and AFSCME union representative, David Best, Maintenance Department and County Clerk Sue Nelson. The committee made three recommendations: distribute a poster to all department advising of situations when to call 911; sign on the front door indicating office hours and a better direction sign for the jail and community room which is to be lighted. Committee agreed to implement all three recommendations. Health Insurance for County Board Members: Krizek said there is no problem offering this to Supervisors, however there are some details to consider. Part A and B Medicare considers an employed person's health insurance to be the primary coverage and a supplemental policy ($270) would not be in effect. If a person goes off the board before retirement age, are they covered? Presently employees who terminate before retirement can only carry the County insurance for 18 months. Would there be a waiting period before sign-up and how long? Chair Brown referred this matter to the Administration Committee. Administration Comm. Chair Standafer said his committee would accept the challenge and work on it diligently. However, he personally is opposed to County insurance for Supervisors. Standafer also asked if the County Board should discuss and approve this concept before details are finalized. Motion by Dorsey, 2nd by Giese to place Health Insurance for Supervisors on the County Board agenda. M Tin to adjourn by Dorsey, 2nd by O'Connell. / t50 a.m. I-T 4 G omas O Conne Secretary 3 Meeting adjourned INCINERATOR BIDS Cutting Edge, Somerset 1. Building, Equipment and Real Estate bid of $45,500 2. Building and Equipment $5,250 St. Croix County responsible for removal of hazardous materials, testing and permits. No taxes assessed for one year after possession. Kadinger Salvage, Downing Remove everything at a charge of $79,000 to county. Will pay $7500 for scale and turbine generator estmiated at $15,000. County responsible clean-up of hazardous materials. T. Wrecks, Ellsworth Remove building and equipment at a cost of $50,000. County responsible for hazardous waste. Cost of $75,000 to remove; salvage value $25,000 paid to county plus 100 of any additional value paid to county. Weldex, Eau Claire Remove building and equipment at cost of $67,000. Pay county: Scale - $5,000 Generator and Turbine - $5,000 Building and cranes - $10,000 Other scrap material - $2500 - Compressor - $1,000 Total of $23,500 No statement included that county is responsible for hazardous waste clean-up. ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Wednesday, December 9, 1998 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: January 8, 1999 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Sale of Ag. Center Land B. Troy Beach Road (Bonding) 3. Finance Director's Report A. Dates of 1999 Finance Committee Meetings 4. Corporation Counsel Report A. Glen Hills Watershed Dam Breach Study B. County Fair Real Estate Purchase C. Wohler's House on Cedar Lake 5. County Clerk Report A. Dog Damage Claim - Duane Lyon, Town of St. Joseph B. Purchase of Overhead Projector for County Board and Committee Use 6. Bid Award for Incinerator Building and Equipment 7. Security Team Report 8. Health Insurance for County Board Members CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 11/24/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Wednesday, December 9, LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: January ACTION ON PREVIOUS MINTJTES UNFINISHED BUSINESS: 1998 8:30 A.M. 8, 1999 8:30 A.M. NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Sale of Ag. Center Land B. Troy Beach Road (Bonding) 3. Finance Director's Report A. Dates of 1999 Finance Committee Meetings 4. Corporation Counsel Report A. Glen Hills Watershed Dam Breach Study B. County Fair Real Estate Purchase C. Wohler's House on Cedar Lake S. County Clerk Report A. Dog Damage Claim - Duane Lyon, Town of St. Joseph B. Purchase of Overhead Projector for County Board and Committee Use 6. Bid Award for Incinerator Building and Equipment 7. Security Team Report 8. Health Insurance for County Board Members CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 11/24/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS