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HomeMy WebLinkAboutFinance 11-09-1998ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE _ DATE: Monday, November 9, 1998 8:30 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December 9, 1998 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Sale of Land North of Ag. Center 3. Finance Director's Report A. Final Library Fund Close-out B. Banking Services for 1999 and 2000 *C. Line Item Transfer Request 4. Corporation Counsel Report S. County Clerk Report *A. Dog Damage Claim - Julie Lorenz - Town of Baldwin 6. Security Issues - Security Team 7. Health Insurance for County Board Members 8. Clerk of Court A. Line Item Transfer 9. Closed Session Pursuant to s.19.85 (1) (c), WI Statutes, to Consider Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibilty, 10. Reconvene in Open Session Pursuant to s.19.85 (2), WI Statutes CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 10/29/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting November 9, 1998 Meeting called to order by Chair Brown at 8:35 a.m. He welcomed the press and Supervisors attending. Members present: Don Brown, Tom Dorsey, Robert Boche, Herb Giese and Tom O'Connell. Staff Present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman (arrived at 9:00 a.m.) and County Clerk Sue Nelson. Others present: Suprs. Dowd, King, Sinclear, Luckey and Jacobson and Judy Wiff from River Falls Journal. Motion by Boche, 2nd by O'Connell to adopt the agenda. Carried. Next meeting scheduled for December 9, 8:30 a.m. Motion by Giese, 2nd by Dorsey to approve the October 7, 8, 12' and 27th minutes with the corrections of Mr. Stewart (not Swenson) owning the land to purchase adjacent to the Fairgrounds (Oct. 9 minutes) and Supr. Speer present at the Oct. 27th meeting. Carried. Vouchers: Loney reported no exceptions were found to the budgeted items. Motion by Dorsey, 2nd by O'Connell to approve the vouchers. Carried. Administrative Coordinator: Sale of Ag. Center Land: Krizek stated when land was purchased for the Ag. Center south of Baldwin the agreement included the terms of selling any unused land back to the Village of Baldwin for $25,000 per acre. There is nearly two acres remaining. Discussion on future use of the land and if more space would be needed. Motion by O'Connell to sell the unused land back to the Village of Baldwin. Dorsey did not think it should be sold at this time. No second. Motion died. Committee agreed to explore this matter and discuss it at a future date. Krizek said five parties attended the open house to view the incinerator building and equipment the county has for sale. Law Enforcement software demonstrations have been presented by Tiburon and Visions. Lake Mallalieu Dam repair is now underway after two Higginsii mussels and others have been moved. The extra cost to the four entities was $6,000. Repair costs will be paid from the 1998 Contingency Fund. Finance: Banking Services for 1999 and 2000: Loney sent bid proposals to eight Hudson area banks and two were received: Mid America (now Norwest) and Citizens State Bank. Scott Wagner, Chief Banking Officer for Norwest was present. Citizens Bank required a minimum deposit and had a lower interest rate for some accounts. Loney_ said only a minimum is kept in the County General Fund; the rest is placed in the State Investment pool at 5 1/4% interest. 1 Motion by O'Connell, 2nd by Brown to use Norwest for the County banking services. Wagner said the future merger with Wells Fargo will not affect this proposal. Carried. Library Fund Close -Out: Loney said the audited balance in the County Library Fund is $11,628.43 which was left after the County Library was discontinued. He presented two alternatives for distribution - one based on -per cent of rural circulation which had a big variance in pay -out and the other to split evenly. Motion by Brown, 2nd by Boche to split the amount evenly to the 10 county libraries with each receiving $1,162.84. Carried. Line Item Transfer - Register of Deeds: Loney said Kay Walsh is requesting $5,001 budgeted for a maintenance agreement be used for additional help and overtime. There has been a 429,5 increase in documents to file. This request has been approved by the Planning, Zoning and Parks Committee. The maintenance agreement money is not needed due to delay in implementation of the Land Records project. Motion by O'Connell, 2nd by Dorsey to approve transfer of $5001 in line item 249 for extra help and overtime needed to handle the backlog of documents. Carried. Health Insurance for County Board Members: Suprs. Luckey, Dowd, King, Sinclear and Jacobson were present. Krizek presented an overview of the county's insurance_ program We are with a preferred provider and the plan is administered by Employers of Green Bay. The cost for the plan is $370 per month - a composite rate for either single or family plan. There is a $5.50 co -pay for prescriptions, $2.50 if prescription is generic and mail order prescriptions have no co -pay. The cost for the supplemental plan is $135 for single and $270 for a couple both over 65. This includes payment for medicine. Supr. Sinclear reported on research with other counties - most offer it to Supervisors; some counties pay for it; in others Supervisors pay. Supr. Luckey said security of insurance is needed for a lifetime because a serious health problem could develop. If insurance was not offered after a Supervisor leaves the board, other insurance could be hard to obtain. Corporation Counsel Timmerman said Health Insurance is a compensation to County employees but Chair Brown said Supervisors would pay for their own insurance so it would not be a benefit. Timmerman also cautioned if claims increase, premiums will go up to employees who retire. Supr. Jacobson said this shouldn't affect the supplemental insurance plan. Loney commented the largest claims have come from infants, especially premature births. E Chair Brown said all questions will be addressed next month at the December 9th Finance meeting and the issue will be presented to the County Board on December 15th. Krizek will check to see if Supervisors could sign on by January 1, 1999. Jacobson complimented the County on their good insurance program. County Clerk: Sue Nelson reported a 45% voter turnout for the General Election. Dog Damage Claim: Motion by Dorsey, 2nd by Boche to pay $565 for loss of sheep to Julie Lorenz, Town of Baldwin. Carried. Security Issues: Board Chair Dorsey appointed the following to serve on the Government Center Security Team: Tom Vandeberg, Sheriff's Dept.; David Best, Maintenance; Sue Nelson, County Clerk; Janet Smith, AFSCME rep; and Eric Johnson, District Attorney. Krizek will be a non voting member of the committee. Motion by O'Connell, 2nd by Boche to include a County Board member on this committee. After further discussion, motion was withdrawn. Clerk of Court: Lori Meyer requested a line item transfer from office supplies to equipment for a new filing unit, repair of jury room chairs and remote storage shelving. Motion by O'Connell, 2nd by Dorsey to approve $1400 line item transfer. Carried. Corporation Counsel: Timmerman reported sending a letter to the head of the DNR Legal Bureau regarding cost share payment for the Glen Hills Watershed dam safety study. No reply was received. Committee suggested he write to DNR Secretary George Meyer and/or Governor Thompson. Closed Session: Motion by O'Connell, 2nd by Boche to move into closed session per WI Statute 19.85 (1)(c) to consider employment, promotion, compensation or performance evaluation of public employee. Roll call votes: all yes. Motion to come out of closed session by Giese, 2nd by Boche. Carried. No action was taken in closed session. Motio y 'Connell to adjourn. Meeting adjourned at 11:25 a.m. Ahomas 'Connell, Secretary 3 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, November 9, 1998 LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: December ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 8:30 A.M. 9, 1998 8:30 A.M. NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Sale of Land North of Ag. Center 3. Finance Director's Report A. Final Library Fund Close-out B. Banking Services for 1999 and 2000 4. Corporation Counsel Report 5. County Clerk Report 6. Security Issues - Security Team 7. Health Insurance for County Board Members 8. Clerk of Court A. Line Item Transfer 9. Closed Session Pursuant to s.19.85 (1) (c), WI Statutes, to Consider Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibilty 10. Reconvene in Open Session Pursuant to s.19.85 (2), WI Statutes CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 10/29/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS