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HomeMy WebLinkAboutFinance 10-12-1998ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, October 12, 1998 LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 8:30 A.M. ***NOTE DATE CHANGE*** 9, 1998 8:30 A.M. NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Update on Sale of Incinerator Site 3. Finance Director's Report 4. Corporation Counsel Report A. Glen Hills Dam Safety Study 5. County Clerk Report A. Tax Deed Bids G. Tax Delinquent Property - Village of Roberts *9:00 A.M. 7. Finish Budget Review *A. Fair Board Land Purchase 9:30 A.M. 8. Security Issues *9. County Treasurer's Report *10. Closed Session Pursuant to s.19.85 (1) (c), WI Statutes, to Consider Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibilty *11. Reconvene in Open Session Pursuant to s.19.85 (2), WI Statutes CORRESPONDENCE ADJOURNMENT (Agenda not necessarily DATE: 9/24/98, 10/8/98 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS presented in this order) News Media/Notice Board County Board FINANCE MEETING Regular Meeting and Complete Budget Review October 12, 1998 Meeting called to order at 8:35 a.m. by Chair Brown. Members present: Don Brown, Tom Dorsey, Tom O'Connell, Herb Giese and Robert Boche. Staff present: Administrative Coordinator John Krizek, arrived at 10:45 a.m.; Finance Director Rich Loney, Corporation Counsel Greg Timmerman and Sue Nelson, County Clerk. Other: New Richmond News. Motion by Giese, 2nd by Boche to adopt the agenda. Carried. Date of next meeting is November 9, 8:30 a.m. A special meeting will be held at 8:00 a.m., October 27 prior to County Board. Motion by Boche, 2nd by O'Connell to approve the minutes as corrected: Additional funds for marketing incinerator are to be charged to the Tax Deed Account, not the Contingency Fund. Carried. Tax Deed Property: Holly Jones, Realtor from Century 21, explained a business in Roberts that has delinquent taxes could be sold if the State and County would remove tax liens and interest and penalty. There is a contaminated fuel tank on this property but the buyer has assumed responsibility for clean up with the help of grants. The IRS will not release the $9100 owed, the State will reduce their lien to $1500 and Mid -State will release their mortgage. Ms. Jones asked the County to dismiss the interest and penalty charges but the $4261 taxes owed would be paid. Timmerman advised this can be done legally. If the County takes the property on tax deed, it is liable for clean-up of the contamination. Motion by Boche, 2nd by O'Connell to remove the interest and penalty and accept tax payment of $4261.10. Carried. Later in the meeting additional taxes for 1998 were added making the total about $5,000. Budget Review Continued: Medical Examiner: Supr. Speer was present and advised the Public Protection Committee had voted to increase the on -call pay to $1.45 per hour so the total budget for Medical Examiner is $68,918. WESTCAP: Clerk had received some budget information from Director Peter Kilde. Timmerman is to send a letter requesting specific information regarding salaries. Committee will review at Finance meeting on October 27. Motion by Boche, 2nd by Brown to delete the $2500 request from WESTCAP. Giese supported WESTCAP's request for administration costs and stated this organization helps county people and is located in St. Croix County. Roll call: Boche, yes; Brown, yes, Giese, no; Dorsey, no; O'Connell, yes. 3, yes, 2 no, carried. Sheriff's Dept.: Supr. Speer asked committee how funds from Counteract, Confiscated Property and Monies and the Polk/St. Croix 1 Drug Fund should be handled. A line item budget was not available for this meeting. Chair Brown would like Public Protection to approve expenditure of funds from these accounts. Work with Loney to set up budget format. Fair Board Purchase of Land: Supr. Berenschot and Fair Board President Dick Sullwold were present. Berenschot said the long range plan included either selling the house and some acreage or rental of the home which should result in $4800 a year revenue. Fair Board agreed to manage rental of the property. Other revenue projected would be $2,000 more from parking, $3,000 from commercial rental space and $500 for admission to horse show. The total income for 1998 from the County Fair was $103,000 which includes both County and State Aid. Finance options included County paying $77,500 and leasing to the Fair Board, or County financing 1/2 of loan, interest free. Chair Brown said if this property can be made to cash flow, he recommended the County buy the property and if the house is rented or sold, it would be reasonable to expect the county allocation to the Fair Board would be reduced. - Discussion on selling or renting the house. Sullwold said the house is in the way of development of the Fairgrounds. Possibility of renting the house for a few years and then removing it. Sullwold said the Fair Board takes care of other Fair buildings and could take care of this property. Payment for property could come from this year's Contingency Fund or next year's budget. Loney said there is a Subsequent Year Budget Account that could be used to budget and levy the $77,500 in 1999 but would allow for payment in 1998. Berenschot recommended the Finance Committee and County Board agree to purchase the property, lease it to the Fair Board and the Fair Board rent and manage the property. Motion by Giese, 2nd by O'Connell to purchase the property adjacent to the Fairgrounds for $77,500. Roll call: Giese, yes; O'Connell, yes; Dorsey, yes, Brown, yes; Boche, no. 4 yes, 1 no, carried. Personnel: Deb Kathan present. Giese said the recommendation for the Employee Recognition Banquet came from the Personnel Dept. and not the Personnel Committee. He believes it is a good idea to recognize employees. Motion by Dorsey, 2nd by Boche to remove $2820 for employee banquet. O'Connell and Dorsey both said to keep this in mind for future time and Giese suggested employees receive awards at a County Board meeting. Carried. ON ITBEC: Request from St. Croix County was $11,678. Krizek attends the meetings and Supr. Standafer is on the Board. This group covers nine counties with the goal of improving international trade and tourism in the area. They sponsor the Discover Wisconsin show where Counties can display their recreational opportunities. Krizek recommends no more than $5,000 allocation. No salaries are involved in this group; these are paid by Wisconsin Counties Assoc. Motion by O'Connell, 2nd by Dorsey to approve $3,000 for ITBEC. Giese asked how can we support this group and not WESTCAP. Roll call vote: O'Connell, yes; Dorsey, yes; Giese, no; Boche, yes; Brown, yes; 4 yes, 1 no, carried. Register of Deeds: Kay Walsh noted the budget has decreased 5.150 due to automating and discontinuing microfilming in 1999. Fees collected make this office self sustaining plus contribute to the General Fund. Walsh said documents have increased 45%. Brown and O'Connell both complimented Walsh on her good work. Budget review concluded. Vouchers: Brown had reviewed these earlier and found no problems. Motion by O'Connell, 2nd by Boche to approve the vouchers. Carried. Administrative Coordinator: John Krizek said the incinerator building and equipment has been advertised and some prospective buyers have requested information. Finance Director: Rich Loney distributed Library Allocation History, Update on Government Center and Health Care Center Bonds and Perch Lake Parkland Debt Service Schedules and Investment Pool Monthly Interest Rate. Corporation Counsel: Timmerman has contacted a DNR attorney in July, August and September regarding payment for Glen Hills Dam Safety Study and has received no reply. Chair Brown asked Timmerman to contact the person to which this attorney reports. County Clerk: Tax Deed Bids on 5 A. Parcel in Town of Pleasant Valley. Two bids were received: Robert Frame bid $2500 because parcel did not perc for a mound system. Dale Crowley bid $14,685 but had not been made aware of the perc test. Clerk Nelson is to contact Crowley to see if he is still interested. No decision until October 27th meeting. County Treasurer: Report held until November meeting. Security Issues: Krizek said employees were asked for input at the September Department Head meeting. Suggestions were: decorative - 3 barrier by front doors, camera device installed by front door, not to close the side doors - employees will monitor people entering and to form a Safety and Security Committee. Both Brown and Giese suggested funds be placed in the Contingency Fund for security measures. Giese supported a smoking room for employees, surveillance camera and a barrier in front and said we need to get on with a safety program. Motion by O'Connell, 2nd by Boche that Board Chair Dorsey and Krizek choose 5 members for a Safety and Security Committee. Carried. Brown said Finance Committee could take action in November and December. Closed Session: Scheduled for November 9 meeting. Mot' n by O'Connell to adjourn. Meeting adjourned at 12:20 p.m. ' .� Thomas O'Connell, Secretary 4 ACTIONS of the ST. CROIX COUNTY FINANCE COMMITTEE REGARDING 1999 BUDGET REQUESTS Wednesday, October 7, 1998 1. Computer Services, Dept. #22 Line item #157, page 22-12 Delete visual basic training $ -1,895 Line item #249 Increase for 4 months accounts receivable software support +1,500 Liability Insurance Line #518 decreases by -4 Total -3 99 2. Parks Move $33,500 from Line item #813 to Line item #823 Line item #299, page # 22 Move funding for Perch Lake to the Contingency Fund $-250,000 Liability Insurance Line #518 decreases by -2,500 Total $-252,500 (No impact on the levy as the full $252,500 was moved to the Contingency Fund) 3. Zoning, Dept. #45 Line item #321, page #45-2 Reduce by $-2,000 Liability Insurance Line #518 decreases by -20 Total $-2,020 4. District Attorney, Dept. #34 Line item #813, page #34-7 Remove telephone $ -260 Liability Insurance Line #518 decreases by -3 Total $ -263 5. Circuit Court, Dept. #6 Line item #157, page 6-4 Reduce by $ -372 Line item #225, page 6-5 Reduce by -1,200 Line item 4319, page 6-6 Reduce by -500 Line item #323, page 6-6 Reduce by -1,068 Line item 4813, page 6-7 Reduce by -600 Liability Insurance Line #518 decreases by -37 Total $-3,777 6. Administration, Dept. # 12 Line item #324, page 12-4 Increase by $ 250 Liability Insurance Line #518 increases by 3 Total $+253 7. Personnel, Dept. # 18 Line item #325, page 18-5 Reduce by $-800 Liability Insurance Line #518 decreases by -8 Total $-808 Thursday, October 8, 1998 1. Fair Board, Dept. #95 Line item #790 Reduce by $-6,875 2. University Extension, Dept. #97 Line item 4299, page 97-20 Reduce by $-2,246 Liability Insurance Line #518 decreases by -22 Total $-2,268 3. Corporation Counsel, Dept. #38 Line item #212, page 38-4 Reduce by $-21,600 Liability Insurance Line 4518 decreases by -216 Total $-21,816 Monday, October 12, 1998 1. Medical Examiner, Dept. #9 Line item #113, page 9-2 Increase by $+1,213 Line item #151, FICA, increases by +93 Line #156, Worker's Comp., increases by +19 Liability Insurance Line #518 increases by +13 Total $+1,338 2. WESTCAP, Dept. #99 Line item #790, delete all $-2,500 3. Fair Grounds Maintenance, Dept. #95 Line item #823, addition for land acquisition $+77,500 4. Personnel, Dept. #18 Line #325, delete the banquet & awards $-2,820 Liability Insurance Line #518 reduces by -28 Total $-2,848 5. ITBEC, Dept. #94 Line 9790, reduce by $-8,678 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, October 12, 1998 LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 8:30 A.M. ***NOTE DATE CHANGE*** 9, 1998 8:30 A.M. NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Update on Sale of Incinerator Site 3. Finance Director's Report 4. Corporation Counsel Report A. Glen Hills Dam Safety Study 5. County Clerk Report A. Tax Deed Bids 6. Tax Delinquent Property - Village of Roberts 7. Finish Budget Review 8. Security Issues *9. Closed Session Pursuant to s.19.85 (1) (c), WI Statutes, to Consider Employment, Promotion, Compensation or Performance Evaluation Data of Any Public Employee Over Which the Governmental Body has Jurisdiction or Exercises Responsibilty *10. Reconvene in Open Session Pursuant to s.19.85 (2), WI Statutes CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 9/24/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: Monday, October 12, 1998 8:30 A.M. ***NOTE DATE CHANGE*** LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: November 9, 1998 8:30 A.M. ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: 1. Review of Vouchers 2. Administrative Coordinator's Report A. Update on Sale of Incinerator Site 3. Finance Director's Report 4. Corporation Counsel Report A. Glen Hills Dam Safety Study 5. County Clerk Report A. Tax Deed Bids 6. Tax Delinquent Property - Village of Roberts 7. Finish Budget Review 8. Security Issues CORRESPONDENCE ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 9/24/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS