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HomeMy WebLinkAboutFinance 06-10-1998ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: May 11, 1998 9:00 A.M. LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA ***NOTE DATE CHANGE*** DATE OF NEXT MEETING: *June 10, 1998 NOTE DATE CHANGE ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers *2. Glen Hill Breach Route Study NEW BUSINESS: 1. Reorganization of Committee -Election of Officers 2. Administrative Coordinator's Report 3. Finance Director's Report 4. County Clerk's Report A. Contingency Fund Request for Quilt Frame and Refreshments 5. Corporation Counsel's Report 6. Clerk of Court's Report A. Update on Child Support Program *7. Closed Sessions Pursuant to s.19.85 (1) (e), WI Statutes to Conduct Specified Business That Requires Bargaining A. Potential of Real Estate Buy - Town of Kinnickinnic B. Incinerator 10:00 A.M. *8. Reconvene in Open Session Pursuant to s.19.85 (2), WI Stats. *9. Computer Service Update on Law Enforcement Automation CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily DATE: 4/30/98, 5/4/98 COPIES TO: County Board Office County Clerk County Departments *ADDITIONS/CHANGES/CORRECTIONS presented in this order) News Media/Notice Board County Board FINANCE COMMITTEE Regular Meeting May 11, 1998 Meeting called to order by Acting Chair Don Brown at 9:00 a.m. Members present: Don Brown, Robert Boche, Tom Dorsey, Herb Giese and Tom O'Connell. Staff present: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Art Jensen, Ron Raymond and John Mortensen and members of the press. Motion by O'Connell, 2nd by Dorsey to adopt the agenda. Next meeting scheduled for June 10 (subject to change). Giese commented on the numerous date changes for the committee meetings. Brown said if meeting dates are changed, it is always with the consensus of all committee members. Committee agreed to change the meeting time to 8:30 a.m. until further notice. Motion by Giese, 2nd by O'Connell to adopt the April minutes. Carried. Vouchers: Giese had reviewed the vouchers with Loney and no discrepancies were found. Motion by Giese, 2nd by Boche to approve payment of the vouchers. Carried. Information Services Committee: O'Connell, on behalf of the Administration Committee, asked if the Information Services Committee should remain an advisory committee to the Finance Committee and if two or three County Board Supervisors should serve. The Rules and By Laws call for two supervisors and three are now appointed. Brown said a member of Finance should serve on Information Services. Krizek said staff members cannot vote in a regular committee but can vote on an advisory committee. Supr. Raymond stated he served on this committee for four years and asked not to be appointed to lighten his load. He believed the committee should be kept advisory giving Department Heads a voice. The Computer department and the strategy plan developed is on track and on the right path according to Raymond. Giese would like to see fewer supervisors and more staff on the committee. Consensus of the Finance Committee was to leave Information Services as an advisory committee with three supervisors serving on the committee. O'Connell will share this information with the Administration Committee. Election of Officers: Dorsey chaired the election for committee chair. Boche nominated Don Brown for Chair. Motion by O'Connell, 2nd by Giese to cast a unanimous ballot for Brown. Carried. Chair Brown called for nomination for Vice Chair. O'Connell nominated Robert Boche. Motion by Brown, 2nd by Dorsey to cast a unanimous ballot for Boche. Carried. 1 Boche nominated Tom O'Connell for Secretary. Motion by Giese, 2nd by Boche to cast a unanimous ballot for O'Connell. Carried. Glen Hills Breach Route Study: Present for this discussion were Supr. Art Jensen, County Conservationist Chuck Christenson, Gary Lepak from the DNR and Dean Steines, Water Resource Engineer from Ayres and Associates. Lepak stated DNR is concerned with Dam safety relating to the 10 large dam structures in the Glen Hills Watershed. The State is responsible for inspection to determine high, medium or low hazard potential. A dam failure analysis will identify the area downstream of the dam that would be inundated by water of the dam failed. The analysis determines the hazard ratings, areas for Emergency Action Plans and provides zoning information for the County to adopt to prevent inappropriate development downstream. Timmerman asked if this was a flood plain zoning action and, if so, according to WI Statute 87.30 the DNR is responsible for costs of identifying boundaries. Lepak said Breach Route study is different than flood plain zoning and the owner of the dam is responsible for identifying boundaries. Chair Brown said determination needs to be made on who pays for what. Lepak said the State has no budget for identifying new flood plain areas. DNR relies on Federal mapping to determine flood plain areas. Steines from Ayres and Associates said there wouldn't be much difference in cost to identify the flood plain or to identify the dam breach area. Supr. Raymond stated Planning, Zoning and Parks wants a flood plain ordinance established. Currently there is a temporary zoning ordinance on building in the area below the dams. The committee wants a legal basis to do reasonable zoning for the flood plain and needs dimensions. Krizek diagramed the situation pointing out the DNR would do a broader flood plain area while a Dam failure plan may show a different flood plain of lesser land area. Raymond said we need to prevent development in inappropriate areas. Dorsey said we need to zone the floodplain but justify the zoning. Supr. Jensen said the County has done a Dam Failure Analysis on four dams and we need to do four more. Lepak suggested the DNR legal counsel meet with County Corporation Counsel Greg Timmerman to discuss the WI Statutes and NR 333. Dorsey said we should consider analyzing the remaining six dams, not just four. Motion by Boche, 2nd by O'connell to postpone action until 2 Corporation Counsel can report back to Finance. Carried. Motion by Dorsey, 2nd by Giese to get Dam analysis cost figures for the remaining six dams. Carried. Christenson reported that on Dam Structure Two the overflow pipe has moved 4 inches and fill has been washed out. O'Connell was excused at 10:30 a.m. Closed Session: Motion by Giese, 2nd by Dorsey to move into closed session per WI Statute 19.85 (1) (e) to conduct specified business that requires bargaining. Roll call vote: all yes. Carried. Gary Boley from Dames and Moore, committee members and staff were present for the incinerator discussion. Vern Kelly, representing Town of Kinnickinnic, committee members and staff were present for the County land purchase. Motion to come out of closed session by Dorsey, 2nd by Boche. Carried. Action from Closed Session: No formal action taken; committee will tour both the incinerator site and County forest in Town of Kinnickinnic on Monday, May 18th starting at 9:00 a.m. Both will be done in closed session. Administrative Coordinator: Krizek was elected Vice Chair of WMMIC, the County's liability insurance company. The dividend payment will be about $41,000 and we are working toward the goal of paying our premiums from gains. Blacktopping is in progress at the Ag. Center. Krizek referred to a letter sent to Rep. Sheila Harsdorf from Governor Thompson in which the Governor stated he would not consider allowing a tribal casino at a dog track until there is clear local support. He said a resolution in favor of the project must be passed by the county board and the city council. During discussion both Krizek and Chair Brown said this would be dealt with when actual proposals are made. Krizek distributed a tax rate report which shows St. Croix County' s millrate 17th from the lowest in 1997-98 tax year. St. Croix County was 35th in ranking in 1989. Finance Director: Rich Loney showed sales tax receipts since 1990. In 1997 $2,686,530 was paid to the County. Computer Services: Computer Services Director Kathryn Beutel and Krizek explained the Law Enforcement program CLUES will no longer be operational in a few months. We are looking for other software and hardware and checking into Windows NT environment. There is $17,000 left in the budget but this will not cover the $9,941 for 3 a consultant for software selection and the $83,560 anticipated expenditure for software and hardware. Krizek will bring in firm figures next month. Consultant will be paid from the current budget. Motion by Giese, 2nd by Dorsey to approve up to $9, 941 for consultant fees from the contingency fund. Motion was withdrawn. Beutel noted this is a Law enforcement project with help coming from Computer Services to solve the CLUES problem. Clerk of Court: Lori Meyer reported on the implementation of centralized receipting and disbursing for child support collection and payments. October of 1999 is the target date for all counties to be on line. First Star Bank of Milwaukee will be the vendor and will ultimately do what the Clerk of Court staff did. Court order entry, some customer service and financial adjustments will be transferred from Clerk of Court to Child Support office. Meyer anticipates a decrease in her work force of one full time and possibly one part time. In many counties staff is transferring from Clerk of Court to Child Support but the Child Support office staff is non union in this county. Corporation Counsel: Timmerman reported on a Board of Adjustment case that had been appealed. The Court of Appeals upheld the BOA decision. County Clerk: Sue Nelson announced the county quilt dedication is 2:45 p.m. on June 12. She requested funds for the quilt frame and refreshments. Motion by Boche, 2nd by Dorsey to approve $200 from the contingency fund for the frame and refreshments. Carried. Nelson said over 300 students have toured the Government Center in the past two weeks. She expressed appreciation to Sheriff Burch, Jail Captain Karen Humphrey and the Jail staff, Bruce Brantner and 9-1-1 personnel, and to Judges Needham, Lundell and Richards for their cooperation with the tours. Motio to adjourn by Giese, 1.2 p/.m. 4 homas O'Connell, Secretary 2nd by Boche. Meeting adjourned at 4 Sue Nelson, Recording Sec.