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HomeMy WebLinkAboutFinance 04-17-1998ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Chairman Thomas Dorsey St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: April 17, 1998 9:00 A.M. ***NOTE DATE CHANGE*** LOCATION: Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: May 8, 1998 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. Administration Committees Recommendation for Payment of Vouchers 3. Tractor Proposal for Glen Hills Park NEW BUSINESS: 1. Administrative Coordinator's Report A. Ag. Center Update B. Report on Incinerator Evaluation C. Contingency Fund Transfer of a $1,000 for Marketing Expenses 2. Finance Director's Report 3. County Clerk's Report A. Update on County Quilt B. Dog Damage Claim - Robert Goodpaster, Town of Hudson 4. Corporation Counsel's Report 5. Clerk of Court's Report A. Room Charge for Conference B. Update on Child Support Program *6. Closed Session Pursuant to s.19.85 (1)(e), WI Statutes to Conduct Specified Public Business Where Competitive or Bargaining Reason Require a Closed Session - Fair Board Request to Purchase Land 9:30 A.M. *7. Reconvene in Open Session Pursuant to s. 19.85 (2), WI Stats. 8. Temporary Secretarial Help During Maternity Leave - District Attorney 9. Glen Hills Breach Route Study 10. Operations Specialist - Computer Services *11. Cabling for District Attorney Project CORRESPONDENCE: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 3/2/98 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting April 17, 1998 Meeting called to order by Chair Don Brown at 9:00 a.m. Members present: Don Brown, John Bradley, Herb Giese, Tom O'Connell and Tom Dorsey. Staff resent: Administrative Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson and Parks Director Joe Grant. Others present: Suprs. Raymond, Hense, Jensen, Berenschot and members of the press. Motion by O'Connell, 2nd by Bradley to adopt the agenda. Carried. Motion by Bradley, 2nd by Giese to approve the March 9 and March 17 minutes. Carried. Next meeting scheduled for May 8. Vouchers: Bradley had checked vouchers earlier in the month. One was questioned regarding mileage for Council on Aging member traveling to New Richmond to request funds from United Way. Director Sandy Gerhmann had requested he attend. Motion by Bradley, 2nd by Dorsey to approve vouchers. Carried. Administration Committee's Report on Payment of Vouchers• Krizek said the County Board Rules and By -Laws need to be revised to include citizen members. There is also an inconsistency on per diem payments. Chair Brown said there was a voucher submitted over the 90 day limit and the Finance Committee has approved late vouchers in the past. Brown said we should pay our bills. Motion by O'Connell, 2nd by Bradley to deny the late claim. Roll call vote: O'Connell - yes; Bradley - yes; Giese - no; Brown - no. Dorsey - no. Motion failed. Motion by Dorsey, 2nd by Giese to pay the late voucher. Roll call vote: Dorsey - yes; Giese - yes; Brown - yes; Bradley - yes; O'Connell - no. Motion carried. Bradley requested the Administration Committee review someone not submitting a voucher for a lengthy time and later sending in a voucher for a large amount of money. Tractor Proposal: Joe Grant and Supr. Hense present. Hense reported Grant got six proposals for both purchasing and leasing. Both Supr. Menter and Hense worked with Parks personnel and Rich Loney to determine size of tractor needed and the best financing arrangement. Grant said the Planning, Zoning and Parks Committee recommended either leasing the Ford 6635 for $3,800 per year or outright purchase of the 5510 John Deere for $24,240 with trade-in of old tractor. Loney explained leasing through Mid -America bank but 1 recommended the outright purchase of the tractor. Grant noted the trade in allowance is $3800 for the old tractor. Giese questioned if we should trade in the old tractor or keep it for a back up unit. Hense said options were discussed regarding keeping the old tractor for light duty use, advertising it for sale or for use at Perch Lake Park. Motion by Bradley, 2nd by Dorsey to approve the purchase of the 5510 John Deere tractor and loader from Menomonie Equipment for $24,240 using $2500 from the Parks budget and $21,740 from the Contingency Fund. Roll call vote: all yes. Carried. Supr. Raymond indicated he would pay more than the $3800 allowed for trade in of the old tractor. Motion by Giese, 2nd by Brown to reconsider the previous motion. Roll call vote: Giese - yes; Brown - yes; Bradley - no; O'Connell - no; Dorsey - no. Motion failed. (Further action taken later in the meeting.) Grant said there is nothing in the budget for a mower and two proposals had been received - one for $4550 and one for $4900. Motion by Bradley, 2nd by O'Connell to accept the bid of $4550 from Kohel Implement, Cameron, with payment from Contingency Fund. Carried. Recognition of John Bradley: Chair Brown presented a plaque to Bradley and commended him for his service to the County Board and the Finance Committee. Bradley thanked the committee and said he would miss the associations but not the controversy. Closed Session: Motion by Giese, 2nd by O'Connell to move into closed session per WI Statute 19.85 (2) to conduct specified public business where competitive or bargaining reason require a closed session - Fair Board request to purchase land. Roll call vote: all yes. Present for the closed session were Dr. John Swingle and Dick Sullwold from the Fair Board;, Suprs. Berenschot, Jensen, Raymond and Hense and county staff. Motion by O'Connell, 2nd by Bradley to reconvene into open session. Carried. Action from Closed Session: No action taken. Further Tractor Discussion: Motion by Dorsey, 2nd by O'Connell to reconsider trade-in of tractor. Carried. Motion by Dorsey, 2nd by Giese to purchase the new tractor and loader (John Deere 5510) and keep the old tractor for light duty use with payment of $25,540 from Contingency Fund. (Original motion had payment of $21,740, add $3800 for trade-in allowance, total of $25,540 from Contingency Fund.) Roll call vote: all yes. Carried. Tom O'Connell was excused at 11:00 a.m. County Clerk Nelson OA introduced Kim Gelle, a WITC student, who was observing work done by County Clerk and staff. Glen Hills Breach Study: County Conservationist Chuck Christenson and Land and Water Comm. Chair Jensen were present. Jensen said a dam failure analysis is needed because the flood plain is not identifiable or mapped for Glen Hills dams 1, 2, 3 and 11. Christenson noted the breach route studies provide additional information for zoning. The bid from Ayres and Associates is $37,300 which provides for basic services and optional cross sections and optional contour maps. No money is provided in the 1998 budget. Discussion on the State being responsible for rating these dams and if the study by Ayres is really needed. Motion by Bradley, 2nd by Dorsey to postpone action on breach route study for one month. Carried. Brown asked Timmerman and Krizek to contact the State for more details. Clerk of Court: Office Manager Barb Kaiser requested approval for Clerk of Court Lori Meyer to exceed the $55 limit on room rate. She is attending a conference in June and the room cost is $75. Motion by Giese, 2nd by Bradley to approve. Carried. Kaiser said Meyer will give an update on the new Child Support program in May. Temporary Help in District Attorney's Office: Office Manager Deb Staberg notified the committee an employee will be on a 12 week maternity leave, eight weeks of which will be unpaid. Temporary help will be needed at a cost of about $1300. Staberg said funds for this will try to be covered through the office budget but if there is not enough at the end of the year, they will need money from the Contingency Fund. Administrative Coordinator: John Krizek distributed an article by a tax study group that claimed Wisconsin taxed its citizens about $2 billion more in 1994 than they could reasonably be expected to pay. The punch list on the Ag. Center is very short now. Blacktopping is scheduled for early May. Krizek reported 78 to 79 parking spaces are available now but would like to extend the parking to 100 in case more employees are added. The cost for additional parking would be $25,000 to $30,000. Motion by Dorsey, 2nd Bradley to endorse additional parking at the Ag. Center. Carried. Gary Boley has given an initial report on the incinerator site at New Richmond in which he states the burners are shot and there may not be much value left. The house and 9 acres of the Onstott property on Perch Lake has been sold for $273,600. Krizek extended his gratitude to Corporation Counsel and staff for their efforts in completing the 3 sale. Dave Anderson, the realtor hired to sell the property, had requested $1000 for his expenses in marketing. (The buyer who purchased the property was exempted from Anderson's realtor fee.) Motion by Brown, 2nd by Bradley to pay Dave Anderson $1,000 for marketing expenses. Carried. Krizek presented a job description for Operations Specialist in the Computer Services department. The Operations Specialist combines two previous jobs and the Information Services Committee approved it. Motion by Bradley, 2nd by Giese to approve the job description. Carried. For information purposes, Krizek reported the State has required we cable to a level 5 at a cost of $6,808 to do the complete project. The CLUES company may go out of business; a new Law Enforcement software vendor is being sought. Finance Director: Loney stated payroll conversion to a private vendor should take place in July. The closing of the 1997 budget will soon be completed. County Clerk: Sue Nelson reported the County Quilt is being completed by the Hudson Heritage Quilters. An unveiling ceremony will be scheduled in late May or early June. A dog damage claim was presented for Robert Goodpaster, Town of Hudson, for the death of his dog. Nelson said the records show no dog license was purchased by Goodpaster in either 1997 or 1998 and therefore the claim cannot be paid. Motion by Bradley, 2nd by Giese to deny the claim of Robert Goodpaster. Carried. Chair Brown thanked the committee members and staff for their cooperation during the past years. The Finance Committee will reorganize at the May meeting. Motion to adjourn by Giese, 2nd by Dorsey. Meeting adjourned at 12: m. Z A 2�W 1 Thomas P. O'Connell, Secretary 4 Sue E. Nelson, Recording Sec.