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HomeMy WebLinkAboutTransportation Committee 09-08-98P.O. Box 108 1150 Davis Street Hammond, Wisconsin 54015 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING a TO: Thomas Dorsey, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, Geozge Si,nclear (715) 796.2227 Fax (715) 796.2339 COMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: September 8, 1998 TIME: 8:00 A.M. IACATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT FETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: REVIEW FUND BALANCES: REVIEW HIGHWAY SAFETY MINUTES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE'.: UNFINISHED BUSINESS Discuss Old Hudson Shop St_tLtus Discuss Somerset Pit Alternatives and Proposals-'.... 1999 Budget Review Review and Award Salt Proposals for 1998-1999 winter Maintenance Season NEW BUSINESS: Initial Machinery Management Meeting for 1999 Equipment Needs List Review and Approve CTH "'TT" "'Cost Reimbursement Contract" Review CTH "U'tT" Speed Limit Reduction Request ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS POR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SURKITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: September 2, 1998 OUALITY • tFFIC:IENC:Y • PRIDE y MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of September 8, 1998 The meeting was called to order by Chairman, Sinclear at 8:03 A.M. The September 2, 1998 meeting had been re -scheduled for September 8, 1998, with all proper publications being made. Roll call was taken with Dowd, Grant, Jacobson, King, and Sinclear in attendance. A motion was made by King, seconded by Grant, to adopt the agenda as published. Motion carried. A motion was made by Jacobson, seconded by King, to schedule the next meeting for October 7, 1998 at 8:00 A.M. with Dowd and Sinclear reviewing vendors at 7:00 A.M. Motion carried. A motion was made by Grant, seconded by Jacobson, to approve the minutes of the August 18, 1998 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment: Grant and King reviewed the vouchers at 7:00 A.M. A motion was made by King, seconded by Grant, to approve the vouchers for payment. Motion carried. Review Fund Balances: Ramberg reviewed the administration, machinery, and maintenance fund balances as of August 31, 1998. A motion was made by King, seconded by Sinclear, to approve the fund balance report as presented. Motion carried. Review Highway Safety Minutes: Grant, Schofield, and Ramberg and handed out and reviewed the July 23, 1998 Highway Department Safety Committee Minutes. The Highway Department Annual Safety seminar is being planned for October 23, 1998. Dave Fodroczi, St. Croix County Planning Director, and Schofield discussed the safety issues resolved for the "Clean Sweep Collection Program". The program is scheduled for Saturday, September 26, 1998. The Hudson highway shop is one of the proposed locations. In a joint effort, the Highway Safety Committee met with the administrators of the program and walked through the Hudson shop addressing the safety concerns. A motion was made by King, seconded by Jacobson, to authorize the use of our Hudson shop location for the Clean Sweep Program scheduled on September 26, 1998 on a trial basis; with follow-up discussion taking place to review the safety items addressed. Motion carried. Discuss Old Hudson Shop Status: Fedderly reviewed that the sale of the old Hudson shop is complete. The current renter and the new owner will have to resolve occupancy issues between themselves. The site and buildings were sold for a total of $172, 500.00 with the rent from the site adding up to an additional $31,500.00 throughout the time the site has was for sale. With the monthly rental amounts negotiated throughout the 26-month rental period. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 September 8, 1998 Discuss Somerset Pit Alternatives: Fedderly noted that the independent appraisal of the Somerset pit is complete. Halling is reviewing the appraisal for accurate boundaries and acreage. The Village of Somerset has taken no further action on the issue. The Transportation Committee can meet with the Village Board on October 20, 1998 at 7:30 P.M. Review./Award Salt Proposals for 1998-1999 Winter Maintenance Season: Fedderly and Schofield reviewed the salt proposals received at the August 5, 1998 meeting. A motion was made by Grant, seconded by Dowd, to award the salt proposal for the 1998-1999 winter season to the low proposer, Morton Salt, at a price of $26.00 per ton, FOB St. Paul. Motion carried. A motion was made by Dowd, seconded by Jacobson, to award the calcium chloride proposal for the 1998-1999 winter season to the low proposer, Van Waters and Rogers, at a price of $0.288 per gallon delivered for liquid calcium chloride; $6.40 per 50 pound bag for dry calcium chloride delivered; and $6.20 per 50 pound bag for dry calcium chloride FOB St. Paul. Motion carried. Review and Approve CTH "TT" "Cost Reimbursement Contract": Fedderly reviewed the WisDOT paving contract that reimburses St. Croix County Highway Department for resurfacing of CTH "TT" because it was used as a detour while USH 12 was being resurfaced in 1997. A motion was made by Grant, seconded by King, to approve and sign the WisDOT CTH "TT" resurfacing contract for $107,374.52. Motion carried. Review CTH "UU" Speed Limit Reduction Request: Fedderly reviewed a request to lower the speed limit on CTH "W". Under statutory limits, the Transportation Committee has the authority to change the speed limit on county roads up to 10 MPH from the statutory 55-MPH limit without going to WisDOT for any approvals. Any lower speed limit than 45-MPH will take further investigation and justification through additional engineering studies. A motion was made by King, seconded by Dowd, to install the new signs being set-up on CTH "UU" at 45-MPH all the way through the project. Motion carried. 1999 Budget Review: Fedderly handed out the Highway Department 1999 budget booklets for review. The group discussed various items in the budget with no changes. Jacobson was excused at 9:10 A.M. Initial Machinery Management Meeting for 1999 Equipment Needs List: Fedderly handed out the latest list of equipment, building, computer, and other draws on the Machinery Fund being considered for the 1999 budgetary concerns. The Machinery Management group has been divided into sub -committees to investigate various aspects of the list. More prioritizing and changes will be made as investigations proceed. Sinclear was excused at 9:50 A.M. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 September 8, 1998 Seminar Attendance Requests: Fedderly reviewed a request for eight highway maintenance patrolmen to attend the 1998 Winter Road School on September 22, 1998. The course trains snow plowing techniques and other winter related topics. A motion was made by Dowd, seconded by Grant, to authorize eight personnel to attend the Winter Road School seminar at $35.00 each in Eau Claire, with six of the eight being funded by WisDOT. Motion carried. Fedderly reviewed a Chainsaw Safety course being offered on November 4,1998 in Eau Claire. A motion was made by Grant, seconded by Dowd, to authorize up to eight Highway Department employees to attend the Chainsaw Safety course at $35.00, with half of the costs being funded by WisDOT. Motion carried. Fedderly reviewed a request for Harer to attend a Surface Systems Inc. (SSI) seminar in Minneapolis for the weather tracking system. A motion was made my Dowd, seconded by King, to approve Harer to attend the SSI weather -training workshop on September 15, 1998 for $109.00. Motion carried. Fedderly reviewed a request for two employees to attend the Wisconsin Counties Highway Superintendents' and Foremen's Association (WCHSFA) conference on October 15-16, 1998 in Fontana, WI. A motion was made by Dowd, seconded by Grant, to authorize two Highway Department foremen to attend the WCHSFA conference at $47.00 each. Motion carried. Announcements and Correspondence: Fedderly handed out a memo from WisDOT asking for input on the development of a Winter Maintenance Concept Vehicle (patrol truck). This pilot project will be looking at new ideas in the winter maintenance industry regarding design and application of winter maintenance equipment. Fedderly noted that the Village of Woodville has officially been granted a "TEA" grant for the development of a new road leading to their industrial park. The Village of Woodville will be req uesting that this new road be signed as CTH "B" after completion and the current CTH "B" will be taken over by the local governments. Fedderly reviewed the latest conversations with Mark Malzacher (CTH "I" project) over the value of his six trees. Mr. Malzacher refused the Transportation Committee's offer of $3,800.00 for restitution of the private contractor destroying his six trees. He is asking for $12,000.00 to stay out of court. The group discussed alternatives available in resolving this issue. A motion was made by King, seconded by Dowd, to authorize Fedderly to negotiate further with Mr. Malzacher for the loss of his trees. Motion carried. Adjournment: A motion was made by Grant, seconded by Dowd, to adjourn at 10:20 A.M. Motion carried.