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HomeMy WebLinkAboutTransportation Committee 01-07-98P.O. Box 108 1150 Davis Street (715) 796-2227 Hammond, Wisconsin 54015 Fax (715) 796-2339 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, George Sinclear COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: January 7, 1997 UNFINISHED BUSINESS: Review Hudson Shop Status Machinery Management Update Review Underground Storage Tank Rea NEW BUSINESS: Review and Discuss WisDOT 1998 AFE/Routine Maintenance Agreements (RMAs) Review and Discuss Tractor Proposals Review and Discuss Maintenance Truck Proposals Review and Discuss Engineering and Surveyor Rates ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: December 31, 1997 QUALITY • EFFICIENCY • PRIDE MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of January 7, 1998 The meeting was called to order by Chairman, Sinclear at 8:00 A.M. Roll call was taken with Grant, Jacobson, King, Menter, and Sinclear in attendance. A motion was made by Menter, seconded by King, to adopt the agenda as published. Motion carried. A motion was made by Jacobson, seconded by Menter, to schedule the Jurisdictional Study Committee meeting for January 21, 1998 at 1:00 P.M. and the following meeting for February 9, 1998 at 8:00 A.M. with Menter and Sinclear reviewing vendors at 7:00 A.M. Motion carried. A motion was made by Menter, seconded by Grant, to approve the minutes of the December 8, 1997 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment• King and Grant reviewed the vouchers at 7:00 A.M. A motion was made by King, seconded by Menter, to approve the vouchers for payment. Motion carried. Review Fund Balances: Ramberg highlighted the voucher payments being made, their effect on the fund balances, and the recent warm weather effects on each fund. Review and Discuss WisDOT 1998 Routine Maintenance Agreements (RMA's)• Fedderly presented and reviewed the WisDOT RMA contract for 1998. These contracts are now called routine maintenance agreements (RMA); they used to be called authority for expenditures (AFE). There is new language in these RMAs noting that WisDOT recognizes that there is not adequate funding in these RMAs to match the WisDOT maintenance manuals, but they do not indicate which activities are to be addressed first. A motion was made by King, seconded by Grant, to approve and sign the RMAs presented, accompanied by a letter noting that the budgeted monies are not adequate to perform the duties listed in the state maintenance manuals or maintain a level of service consistent with past years and requiring WisDOT to prioritize the activities included in the agreements. Motion carried. Review and Discuss Tractor Proposals• Fedderly, Harer, and Schofield reviewed the tractor trade proposals received from Polfus Implement, Inc. Additions and changes were discussed along with the additional monies involved. A motion was made by King, seconded by Grant, to create a machinery management sub -committee to look into the proposal presented and possible alternatives that best meet the needs of the county. Motion carried. Menter will serve as the representative from the Transportation Committee. The group discussed the timeliness of locking in on tractor lease prices with John Deere before the next committee meeting. A motion was made by Menter, seconded by Jacobson, to lease four of the six tractors discussed at the lease rates proposed. Motion carried. The other tractor options will be discussed after the sub -committee has an opportunity to recommend an alternative. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 January 7, 1998 Review and Discuss Maintenance Truck Proposals: Fedderly, Schofield, and Harer reviewed the proposals received for three maintenance trucks. The group discussed the recommended automatic transmissions versus the manual transmissions, the extended warranties, and the differential locks. A motion was made by Jacobson, seconded by Menter, to purchase three 1999 Freightliner model FL-80 trucks from River States Truck and Trailer with engine analysis software, extended warranties, and differential locks for a total cost of $160,404.00. Motion carried. Machinery Management Update: Schofield reviewed the list of equipment items prioritized by the Machinery Management Committee for 1998. Proposals have been sent out on the tire truck and research is being made on the yard scale, screening stacker, and a used scraper. Review Hudson Shop Status: Fedderly noted that the January 1998 old Hudson shop rent check of $2,000.00 has arrived from Donald Trent of China Wind, Inc. with a request to rent the facility through January 1998. Fedderly also presented an offer of $150,000.00 from Preston Reynolds to purchase the old Hudson shop property along with correspondence from Mr. Reynolds' attorney. A motion was made by Sinclear, seconded by King, to accept the January rent from China Wind, Inc. and continue to consider rental of the old Hudson shop site until the pending lawsuit regarding the site is resolved. Motion carried. The January lease agreement will be signed shortly. The rental payments collected to date total $31,500.00. Seminar Attendance Requests: Fedderly noted events that will be held at the January 26-28, 1998 Winter Highway Conference in Appleton. Announcements and Correspondences: Fedderly relayed interest expressed by Paul Casey and Ralph Olson regarding selling portions of their land to the Highway Department for future sand and gravel resources. The Dan Casey land was also discussed as a gravel resource. Grant and Fedderly will provide the requested adopt -a -highway information and materials requested by the Willow River Elementary School in Hudson for their April 21, 1998 Annual Community Earth Day Celebration. Fedderly handed out copies of a magnesium chloride newspaper article; a thank you card regarding the road work performed on CTH "N" Kinnickinnic River area; a Senator Russell Feingold listening session invitation and Fedderly's response letter; the WisDOT's plans for the STH 35 Somerset to the north county line proposed improvements; the new "Roads Works" WCHA newsletter compiled by WCA; the TDA WisDOT budget analysis; the Ayres and Associates newsletter; and correspondence from a local author. Review Underground Storage Tank Removal Closure: Fedderly reviewed the shop waste oil storage tank removal remediation booklets prepared by Cedar Corporation submitted to the DNR for closure. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 January 7, 1998 Review and Discuss Engineering and Surveyor Rates: Fedderly and Ramberg reviewed the engineering and surveying job description and costs. A motion was made by King, seconded by Jacobson, to set the following professional service rates effective January 1, 1998: Engineer = $50.00/hour; Assistant County Surveyor = $40.00/hour; and Technicians = $35.00/hour. Other Business: Fedderly noted a concern expressed to him to revise the Highway Commissioner's job description due to the recent county resolution to utilize Fedderly as the County Surveyor. The Committee does not feel it is necessary, since the Highway Department has been performing the duties of the County Surveyor for some time. Fedderly will confer with Personnel Director, Debra Kathan. Adjournment: A motion was made by Menter, seconded by Grant, to adjourn at 10:50 A.M. Motion carried. SECRETARY