HomeMy WebLinkAboutAdministration 05-07-08 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
May 7, 2008 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER - Convener
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: April 1, 2008
DATE OF NEXT MEETING — To Be Determined
OLD AND NEW BUSINESS
1. Election of Officers
a. Chair
b. Vice Chair
c. Secretary
2. Review of County Goal Setting Session — Short and Long Term Goals
3. Review of County Board By -Laws
a. Article III, Sections D and E pertaining to County Board Chair Compensation
b. Article IV, Section B (4) re: Timely Submittal of Committee Minutes"
4. Veteran Services Department Activity Report"
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
4/24/2008 12:29 PM
MINUTES OF THE ST. CROIX COUNTY ADMINISTRATION COMMITTEE
MAY 7, 2008
OFFICIAL
Meeting called to order by convener King at 9:00am.
MEMBERS PRESENT: Present: Daryl Standafer, Dick King, Esther Wentz, Julie Speer and
Eugene Ruetz. Absent: None.
OTHERS PRESENT: County Board Chair Roger Rebholz, Administrative Coordinator
Chuck Whiting, Veterans Service Officer Merlin Blaisdell, Marilyn
Pash of Pash and Associates Inc., UW- Extension Resource Agent Pete
Kling (arrived at 9:08am), Corporation Counsel Greg Timmerman
(arrived at 9:28am), County Clerk Cindy Campbell (arrived at 9:28am)
and Amy Geurkink.
ADOPTION OF AGENDA: Motion by Standafer, 2nd by Wentz to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: Discussion regarding establishing a regular monthly meeting date /time;
motion by Wentz, 2 by Ruetz to set the first Wednesday of each
month at 9:00am as the regular meeting date /time. Carried
unanimously. The next meeting is June 4, 2008 at 9:00am.
ADOPTION OF MINUTES: Motion by Standafer, 2 by King to approve the April 1, 2008 minutes.
Carried unanimously.
ELECTION OF OFFICERS:
1. Chair — Nomination by Speer to nominate Dick King for Administration Committee Chair.
No other nominations were made. Motion by Wentz, 2 by Standafer to close the nominations
and cast a unanimous ballot for King as Chair. Carried unanimously.
2. Vice Chair — Nomination by Standafer to nominate Eugene Ruetz for Administration
Committee Vice - Chair. No other nominations were made. Motion by Standafer, 2 by Wentz
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to close the nominations and cast a unanimous ballot for Ruetz as Vice - Chair. Carried
unanimously.
3. Secretary — Nomination by Ruetz to nominate Julie Speer as Administration Committee
Secretary. No other nominations were made. Motion by Standafer, 2 "d by Wentz to close
nominations and cast a unanimous ballot for Speer as Secretary. Carried unanimously.
VETERANS SERVICES DEPARTMENT ACTIVITY REPORT: Blaisdell reported the Veterans
Services Office remains busy and noted the war in Iraq has had a continued affect on his department. Blaisdell
outlined upcoming meetings /speaking engagements, including Memorial Day and informed the committee of
his upcoming summer schedule. Blaisdell left the meeting at 9:10am.
REVIEW OF COUNTY BOARD GOAL SETTING SESSION — SHORT AND LONG TERM GOALS:
Discussion regarding the 2008 Strategic Initiatives report provided by Pash. Pash suggested presenting the
goals as statements of intention and adjusting the goal follow -up calendar to reflect a current cycle or issue.
Discussion regarding goal review with individual committees, departments and staff; Kling reported initial
reaction indicates the goals have been well received. Discussion regarding providing quarterly progress
reports, keeping in sync with the budget process and including Department Heads in next years goal setting
process. Discussion regarding presenting the goals for approval at the May County Board meeting.
Pash thanked the committee for the opportunity to facilitate the goal setting session; she indicated it was
especially nice working with all involved and noted she particularly appreciated the support; the committee
thanked Pash and complimented her on the successful session.
REVIEW OF COUNTY BOARD BY -LAWS - ARTICLE III, SECTIONS D AND E PERTAINING TO
COUNTY BOARD CHAIR COMPENSATION: Discussion regarding language contained in the County
Board minutes of April 17, 1990 in which the County Board Chair compensation of two- hundred dollars per
month (in addition to regular per diem) was established; Timmerman reported the motion passed in 1990 was
never incorporated into the County Board Rules and Bylaws. Standafer indicated the compensation amount
ought to be confirmed and established as an on -going practice. Discussion regarding the current stipend;
Timmerman reported the board could act to change the amount but it would not be effective until next term.
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The committee reviewed the proposed language addition to the Rules and Bylaws submitted by Timmerman.
Motion by Standafer, 2„d by Wentz to approve the addition to the County Board Rules and Bylaws concerning
the Chair compensation as presented, and forward to the County Board for approval at its May meeting.
Carried unanimously. Timmerman will prepare the resolution.
REVIEW OF COUNTY BOARD BY -LAWS - ARTICLE IV, SECTION B(4) RE: TIMELY
SUBMITTAL OF COMMITTEE MINUTES: Speer reported she has brought the issue of late submission
of committee meeting minutes to the Administration Committee several times over the past years. Discussion
regarding regulations outlined in the Rules and Bylaws; discussion regarding practices concerning approved
and unapproved minutes. The committee suggested Campbell send a reminder to all Department Heads and
County Board Supervisors outlining the rules concerning submission of minutes and suggested Rebholz make
an announcement at an upcoming County Board meeting.
Meeting adjourned at 9:53am.
Julie Speer, Secretary
Amy Geurkink, Recording Secretary
Approved 0610-412008
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