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Home My WebLink AboutAdministration 03-11-08 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY ADMINISTRATION COMMITTEE March 11, 2008 9:00 a.m. St. Croix County Government Center Room 1216 1101 Carmichael Road, Hudson CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ON PREVIOUS MEETING MINUTES: February 6, 2008 DATE OF NEXT MEETING — April 2, 2008 OLD AND NEW BUSINESS 1. Goal Setting Planning Status 2. Veterans Services Department Request for New Copier 3. Use of Official Supervisor Title Relating to County Board Rules and By -Laws 4. County Board By -Laws Amendment re: Prospective Council on Aging and Disability Resources Center Committee Composition and Responsibilities ** ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2/28/2008 2:31 PM MINUTES OF THE ST. CROIX COUNTY ADMINISTRATION COMMITTEE MARCH 11, 2008 OFFICIAL Meeting called to order by Chair Caflisch at 9:00am. MEMBERS PRESENT: Roll call. Present: Ron Raymond, Don Jordan, Dick King, Tom Caflisch and Daryl Standafer. Absent: None. OTHERS PRESENT: County Board Chair Buck Malick, Administrative Coordinator Chuck Whiting, Marilyn Pash of Pash and Associates, Inc., UW- Extension Resource Agent Pete Kling and Amy Geurkink. Health and Human Services Director Fred Johnson arrived at 9:05am, Department on Aging Director Kjersti Olson - Duncan arrived at 9:13am, Corporation Counsel Greg Timmerman arrived at 9:50am, Veterans Services Officer Merlyn Blaisdell arrived at 11:06am. ADOPTION OF AGENDA: Motion by Jordan, 2 nd by Standafer to adopt the agenda. Carried unanimously. DATE OF NEXT MEETING: April 1, 2008 ADOPTION OF MINUTES: Motion by Jordan, 2 nd by Raymond to approve the February 6, 2008 minutes. Carried unanimously. GOAL SETTING PLANNING STATUS: Whiting reported the Goal Setting Session location has yet to be determined.) Pash reported various interviews have transpired and the session strategic issues have been essentially framed up; Whiting indicated he has yet to receive responses from Department Heads. Pash and Kling presented a draft slide presentation entitled "St. Croix County Strategic Planning 2008" which highlighted topics including: national and global mega- trends, county trends, county mandates, SWOT 1 See last paragraph of this document for goal- setting location information 1 (strengths, weaknesses, opportunities, threats), internal issues, County Board structure, past goals, examples of successes, stakeholder expectations, strategic issues and financial and operational accountability. Discussion regarding what board members may gain from such data. Supr. Jordan left the meeting at 9:59am. Discussion regarding presenting an overview of the goal setting process at the March County Board meeting and providing preparatory packets to County Board members prior to the April Goal Setting Session. Short break taken at 10:40am; reconvened at 10:45am. Pash and Kling left the meeting at 10:46am. USE OF OFFICIAL SUPERVISOR TITLE RELATING TO COUNTY BOARD RULES AND BYLAWS: Standafer explained his concern of use of an official title when conveying a personal statement via a public forum and had asked the issue regarding use of an official title relating to the County Board Rules and Bylaws be placed on the meeting agenda. Discussion regarding use of the County Board Supervisory title when endorsing a political candidate and submitting letters to newspapers using the official title as signature. Discussion regarding the context of such letters and the media choosing to add the title in spite of no directive and with no editor's notation. Timmerman presented a handout entitled "Use of Official Title When Making a Campaign or Candidate Endorsement" and reported there is no statutory prohibition of use of the title; Timmerman further reported other counties allow it. Discussion regarding regulations concerning state /federal offices endorsing candidates; Timmerman responded he is not aware of a statute that prohibits state officials from such action. Timmerman also explained one cannot prevent newspapers from adding the supervisory title however; that differs from the supervisor choosing to use his or her title. Timmerman indicated his recommendation would be to prohibit use of the supervisory title when endorsing a political candidate. Discussion regarding regulations outlined in the County Board Rules and Bylaws and whether amending the bylaws is necessary. Discussion regarding a statement to County Board Supervisors to be cautious of how they use their title. Motion by Standafer, 2 nd by King regarding "conveying to County Board Supervisors, the appropriate use of their title..." Motion interrupted. Discussion regarding wordage of motion; motion withdrawn by Standafer /King. 2 i Motion by Standafer, 2 nd by King that the County Board Chair be directed to remind incumbent and newly elected County Board Supervisors to discourage the use of their supervisory title when addressing political issues. Carried unanimously (Jordan was not present for this motion). VETERANS SERVICES DEPARTMENT REQUEST FOR NEW COPIER: Caflisch reported the request for a new copier for the Veterans Services Department was approved by the Finance Committee and needs approval by the parent committee. Discussion regarding cost and funding. Motion by Raymond, 2 nd by King to approve the purchase of a new copy machine for the Veterans Services Department subject to the Veterans Services Officer attempting to obtain funding and if unable, the funds would come from the contingency fund. Carried unanimously (Jordan was not present for this motion). Blaisdell left the meeting at 11:14am COUNTY BOARD B -LAWS AMENDMENT REGARDING PROPSECTIVE COUNCIL ON AGING AND DISABILITY RESOURCE CENTER COMMITTEE COMPOSITION AND RESPONSIBILITIES: The committee reviewed the proposed resolution. Johnson and Olson- Duncan explained the draft resolution is part of long term care reform in which the Aging and Disability Resource Center (ADRC) would replace the Department on Aging under the Health and Human Services Department, and reported the resolution is a result of research done to accommodate the blending of the two departments. Olson- Duncan summarized in terms of services provided, the ADRC is a definite needed commodity. Discussion regarding the open application hiring process for the director position as well as other positions; Whiting reported the open application process is the best of intentions for difficult choices involving two sets of staff, discussion regarding expansion of functions. Discussion regarding aspects of Council on Aging and the Health and Human Services Board being appointed committees under the County Board. Short break taken at 11:38am (2- minute break); reconvened at 11:40am. Discussion regarding necessary wordage revisions to the resolution. Discussion regarding a brief meeting of the Administration Committee prior to the March 18` County Board meeting to approve the revised resolution and present it to the County Board. 3 Motion by Standafer, 2nd by Raymond to approve the concept of the following presented draft resolution (with pending revisions): "Resolution For Committee Reorganization - Restructuring Council on Aging and Health and Human Resources Board Functions to Administer the Aging and Disability Resource Center ". Carried unanimously (Jordan was not present for this motion). Timmerman will incorporate revisions; the Administration Committee will meet before the March 18 County Board meeting to review, approve and sign the finalized resolution. FUTURE AGENDA ITEMS: Discussion regarding whether an April meeting of the Administration Committee is necessary; the committee determined to schedule the April I" meeting as tentative and cancel if appropriate. GOAL SETTING SESSION PLANNING (CON'T): Whiting reminded the committee the location of the Goal Setting Session has not yet been determined; the committee determined the location will be at WITC in New Richmond with the Baldwin Ag Center as back -up location; brief discussion regarding budget. Whiting will make the necessary arrangements. Meeting adjourned at 11:51am. Dick King, Secretary Amy Geurkink, Recording Secretary Minutes Approved April 1, 2008 4