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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
February 6, 2008 9:00 a.m.
St. Croix County Government Center Room 1281
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: January 9, 2008
DATE OF NEXT MEETING — March 5, 2008
OLD AND NEW BUSINESS
1. Goal Setting Planning Status
a. Meet with Facilitator
b. Services Agreement with Facilitator
2. Review of Pending Department Head Vacancy per County Board By -Law — Article VI,
Section E, for UW Extension Agent Position **
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
2/4/2008 12:32 PM
MINUTES OF THE ST. CROIX COUNTY ADMINISTRATION COMMITTEE
FEBRUARY 6, 2008
OFFICIAL
Meeting called to order by Chair Caflisch at 9a.m.
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MEMBERS PRESENT: Roll call. Present: Ron Raymond, Don Jordan, Tom Caflisch and
Daryl Standafer. Absent and excused: Dick King.
OTHERS PRESENT: County Board Chair Buck Malick, Marilyn Pash of Pash and
Associates, Inc., UW- Extension Resource Agent Pete Kling, Supr. Julie
Speer, Sandi Hanson and Amy Geurkink.
ADOPTION OF AGENDA: Motion by Standafer, 2 by Jordan to adopt the agenda. Carried
unanimously.
DATE OF NEXT MEETING: March 5, 2008
ADOPTION OF MINUTES: Motion by Raymond, 2 by Standafer to approve the January 9, 2008
minutes. Carried unanimously.
GOAL SETTING PLANNING STATUS: Marilyn Pash of Pash and Associates, Inc. and UW- Extension
Resource Agent Pete Kling were present. Kling explained his involvement with the goal setting session
planning and Pash highlighted certain aspects of her proposal as facilitator. Discussion regarding the right
focus for the session, previous session frustrations and the main priorities /strategic issues for St. Croix County.
Discussion regarding interviews with supervisors, department heads, staff and citizens in order to gain broader
perspective.
Discussion regarding the survey performed by the Extension office to support UW- Extension planning at the
state level; Kling reported he will send the survey report to Administration Committee members.
Discussion regarding the orientation process for new board members, past orientation process and methods to
improve the process; Kling offered to conduct this year's orientation.
Pash reported she will frame up the issues list and provide a goal setting session progress report to the
Administration Committee meeting at its March meeting; discussion regarding providing a goal setting session
outline to all supervisors at the March County Board meeting.
Discussion regarding the proposed facilitator fee and the budget for the goal setting session; this expenditure
will be brought before the County Board for approval at its March meeting. Motion by Raymond, 2n by
Jordan to accept Pash's facilitator proposal for the 2008 Goal Setting Session as presented. Carried
unanimously.
Pash, Kling and Malick left the meeting at 9:40am.
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REVIEW OF PENDING DEPARTMENT HEAD VACANCY PER COUNTY BOARD BY -LAW
ARTICLE VI, SECTION E, FOR UW EXTENSION AGENT POSITION: Caflisch read the bylaws with
regard to the role of the Administration Committee when a department head vacancy occurs. Raymond
reported 4 -H Youth Development Agent Kim Reaman has submitted her resignation. Raymond explained
aspects of the position, provided a handout outlining 4 -H Program facts and summarized the importance of the
position remaining intact.
Raymond reported the Agriculture and Extension Committee reviewed the 4 -H Youth Development Agent
position, approved the job description and authorized the necessary steps to fill the vacancy. Discussion
regarding current structure, time frame to advertise /fill the position, the 60 -40% salary funding split, whether
the funding split is negotiable and what is done in other counties.
Motion by Standafer, 2nd by Jordan to approve the recommendation of the Agriculture and Extension
Committee to re -staff the UW- Extension 4 -H Agent position in order to fill the vacancy. Discussion regarding
negotiating the salary funding. Carried unanimously.
FUTURE AGENDA ITEM: Standafer briefly explained his concern of use of an official title when
conveying a personal statement via a public forum and asked that the issue regarding use of an official title
relating to the County Board rules and bylaws be placed on the next Administration Committee meeting
agenda.
Meeting adjourned at 10:06am.
Amy Geurkink, Recording Secretary
Approved: March 11, 2008
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